Industrial Security Specialist, Personnel Security and Document Control

Job Posting Title:

Industrial Security Specialist, Personnel Security and Document Control

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

Manage security functions related to personnel security, document control information safeguarding and provide other program support for the Industrial Security Program and the Facility Security Officer for Applied Research Laboratories for Document Control and Personnel Security. 

Responsibilities

• Maintain security clearances through initial, upgrade and periodic reinvestigations; assist with submission of electronic fingerprints through SWFT. Input adverse action reports into government system of record. Review employee personnel security questionnaires.

• Process outgoing visit authorization request for ARL personnel and process incoming visits to ARL to include foreign visit requests

• Provide Security Indoctrination briefing upon employees receiving a security clearance, execute SF 312, and upload into DISS. Provide initial security briefing for new employees, generating/creating employee/temp badges, and removing badges for separated employees.

• Review and monitor eligibility status for cleared employees enrolled in government continuous evaluation and continuous monitoring programs.

• Assist with changing combos and maintaining records for safes, controlled access rooms and closed rooms.

• Manage the contract closeout process and material disposition as well as tracking contract Security Specification Documents from a variety of government sponsors. In accordance with 32 CFR PART 117 ensure that, upon project completion, all classified material is either returned to government sponsors or appropriate retention documents are received. Destruction of classified material and ensure appropriate accountability records are updated and stored to reflect material disposition.

• Prepare documents for classified media being hand-carried between laboratory facilities and to other cleared facilities.  Provide classified courier training for and issue appropriate courier credentials to lab employees as required.

• Responsible for tracking, bar coding, inventory, marking, and storing classified material to include paper documents, hardware items, CDs and DVDs.  Manage annual 100% classified inventory requirements and report results to DCSA as specified.

• Prepare classified mailings by retrieving all necessary information from custodian.  Wrap and package material.  Prepare receipts and appropriate labels based on method of delivery.

• Collect foreign travel (official and personal) data for all cleared ARL and UT system employees.  Provide pre and post travel briefings, track and report all foreign travel activities through the government system of record.  Document in the government system of record any incidents or employee non-compliance actions.

• Other related functions as assigned.

Required Qualifications

• HS/GED.

• Five years related experience managing sensitive or personal information.

• Two years of experience with implementing security policies and procedures related to NISPOM requirements.

• Proficient with Microsoft Office Suite.  

• Excellent oral and written communications skills. 

• Customer service oriented. 

• Must be able to manage sensitive information and coordinate activities with deadlines.

• This position requires extensive and ongoing Industrial Security training along with participating and retaining membership as a NCMS member. 

• Applicant must complete the CDSE FSO Program Management for Possessing Facilities course, complete required training to hold DISS account and take the required training needed to become proficient with SIMS Security software. 

• Regular/punctual attendance.

• Relevant education and experience may be substituted as appropriate.

US. Citizenship.  Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the Top-Secret level.  Employment is contingent on selected applicant submitting application for access and receiving notification of eligibility within a time period specified in the job offer. Employment must begin within 30 days of confirmation of eligibility. Eligibility for access to classified information must continue without interruptio