Assistant Property Manager - Part-time

Description

The ASSISTANT PROPERTY MANAGER offers assistance to the Property Manager as needed. The purpose of the ASSISTANT PROPERTY MANAGER is to assist the property manager in accomplishing property objectives as set forth by the Regional Manager and/or IMI Asset Management when the manager is away. These objectives will include maximizing occupancy levels and property values.

DUTIES AND RESPONSIBILITIES: Conduct all business in accordance with company policies and procedures, Fair Housing laws, Americans with Disabilities Act, Fair Credit Reporting Act, Section 8 and all other laws pertaining to multifamily housing. Tax Credit compliance training preferred.**

Financial

· Oversees all daily operations of the property during the absence of the Property Manager and as directed otherwise, including:

· Ensures that all rents are collected when due and posted in a timely manner. Makes sure that all bank deposits are made daily. Performs evictions, utility cut-offs and landlord liens as required on delinquent rents.

· Provides constant vendor/contractor communications concerning work scheduling, billings, vendor relations and certificates of insurance, as needed.

· Oversees all daily operations of the property during the manager’s absence, including:

· Approves property expenditures and oversees petty cash.

Administrative/Office

· Ensures that lease files are complete and that completion of leases is being executed properly, as needed

· Assists the manager with rental applications and signs new move-in contracts and addenda, as needed

· Assists in conducting property inspections with local housing authorities, local, regional and national government agencies, property owners, and IMI Asset Management team, as needed

· Ensure that the property meets all requirements as outlined in IMI audits and regulatory agency audits as needed

· Responsible for office opening on schedule, condition of office, grounds, and common areas, as needed

· Attends professional development courses as defined by the IMI.

· Assists in maintaining records on all aspects of management activity on a daily, weekly and monthly basis.

Resident Relations

· Maintains positive employee service attitude.

· Assist with periodic inspections with residents of move-in/move-outs.

· Follows IMI policies and procedures to maintain positive resident communications; e.g., resolving complaints, service requests, etc., as directed by the site manager.

Maintenance

· Physically walks and inspects the entire property as directed by the property manager, including verifying the condition of the overall property, common areas, and vacant apartments. Cleans units to prepare for unit turns. Maintains cleanliness of property hallways, restrooms, etc.

Marketing/Leasing

· Assist in showing apartments, handling incoming phone calls from prospective new residents and completing appropriate paperwork as directed by the Property Manager.

· Attends monthly meetings of the local apartment association.

· Stresses importance of obtaining email addresses of prospects and residents in order to have high percentage of survey results.

Safety

· Reports all liability and property incidents to the corporate office immediately. Ensures that all workers' compensation claims are reported and proper paperwork is completed.

General

· Performs any additional duties or tasks as assigned by the Property Manager.

· Strives for superior customer service in all areas, including customer service within the company as well as outside the company with residents and vendors.

QUALIFICATIONS: Experience in on-site property management preferred. Must have a background in supervision and a successful track record of accomplishments.

Computer Skills: Word processing software, spreadsheet software, Internet, e-mail software, and on-site rental system software (YARDI Voyager). Office Equipment: Personal computer, calculator, typewriter, copy machine, fax machine, telephone, key machine. Work Hours :As needed. Must be available evenings, nights and weekends for staffing needs and emergencies.

EDUCATION/TRAINING

· High School diploma or equivalent required; college degree preferred.

· Certified Apartment Manager (CAM), Residential Apartment Manager (RAM) or Certified Property Manager (CPM) certification preferred.

DRIVING REQUIREMENTS

· Frequent need (10% to 15% of the time) to utilize personal transportation to inspect properties and surrounding neighborhood, and to make trips to