Senior Budget Assistant

Deadline for Applications

February 18, 2026

Hardship Level

H (no hardship)

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS5

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Target Start Date

2026-05-01

Standard Job Description

Senior Budget Assistant

Organizational Setting and Work Relationships

The Senior Budget Assistant supports the manager in ensuring that resource allocation decisions are properly documented and recorded, budget submissions are thoroughly reviewed and evaluated to inform decision-making, income and expenditure are processed in compliance with financial regulations, and all financial records are accurately maintained and kept up to date.

The incumbent maintains regular liaison on administrative and budgetary matters with sections, units, and offices across the organization, including Headquarters, Global Shared Services (GSS), and regional locations.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Prepare budgetary and financial reports and tables to support internal processes such as the annual programme review, revenue allocation, mid-year review, year-end closure, finance meetings, and other recurrent activities, as well as ad-hoc reports and queries.

• Assist in maintaining budgetary systems, contribute to gap analysis, and participate in testing system upgrades and enhancements.

• Support the supervisor in financial planning, including analysing past trends and future projections.

• Assist in monitoring and managing donor grants, including the appropriate financial reporting, considering earmarking limitations. Record receipts and payments, verify accuracy and completeness of documentation, and maintain up-to-date status of allotments against obligations.

• Record receipts and payments, verify accuracy and completeness of documentation, and maintain up-to-date status of allotments against obligations.

• Assist with calculating and compiling cost estimates and projected budget requirements, and assist in the preparation of budget statements for the assigned area.

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision-making in risk-based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable.

Certificates and/or Licenses

Accounting;                        Business Administration;                  Finance;                             HCR Learning Prog;

(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential

Not specified.

Desirable

Not specified.

Functional Skills

IT-Computer Literacy;

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other);

IT-Microsoft Office Productivity Software;

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station i