Administrative Assistant - City Planning Department

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Assistant - City Planning Department

Job Profile Title

Administrative Assistant B

Job Description Summary

Under supervision of the Assistant Director of Administration, the Administrative Assistant provides administrative and programmatic support for the Department of City & Regional Planning (CPLN) and the Master of Urban Spatial Analytics (MUSA) program. The Administrative Assistant will provide direct support to the Department Chair and Assistant Director of Administration for the day-to-day program operations. The ideal candidate will work autonomously and effectively in a team-based environment, independently manage a variety of short-term administrative and long-term programmatic tasks and serve in a forward-facing role greeting and welcoming faculty, staff, students, and visitors to the Department.

Job Description

Job Responsibilities

• Perform daily office operations, including greeting visitors, answering phones, scanning and photocopying, ordering office supplies, and distributing mail. Assist Assistant Director of Administration with multiple listservs. Help maintain department bulletin boards and mailboxes. Maintain Department Canvas Sites. Open and close office.
• Assist the Assistant Director of Administration and the Events Coordinator with departmental events such as lectures, symposiums, faculty meetings, orientation, open houses, commencement, reviews, and social events. Responsibilities could include ordering food and beverages, providing signage, organizing space with Operations Department, setting up of event, securing necessary computer and A/V equipment, coordinating with caterers, and breaking down event. May involve working past normal business hours. May include mandatory overtime when needed.
• Provide calendar scheduling and administrative support to Department Chair, including reimbursements.
• Assist the Assistant Director of Administration on regist