School Secretary - Bilingual Spanish - Las Estrellas

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Job Title: School Secretary - Bilingual Spanish - Las Estrellas  and Requisition ID number: 102618

Close Date: 11:59 PM on  

Organizational Unit:  Las Estrellas Elementary (10000093) 

Site:  Las Estrellas (0161) 

FTE:  1.0FTE; 40hrs/wk; 45 weeks; this is based on full-time equivalency with 1.0 being full time

Union:  AFSCME(29) 

Functional Area:  Clerical 

Resume and Cover Letter are mandatory to apply for any position.

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Bilingual Spanish Required

 

 

SUMMARY

Under general supervision, performs clerical and secretarial support for an MPS elementary or middle school site; provides information and assistance to MPS staff, students and clients; resolves operational issues, using knowledge of the operations and policies of MPS.

 

ESSENTIAL FUNCTIONS

* Provide clerical and standard secretarial support for the School Principal; perform administrative support duties and work independently, and makes appropriate decisions based on experience.

* Collect data and report information; maintain accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests.

* Keep daily attendance records for staff and records of overtime and compensation time; assists with managing timekeeping records and payroll reporting; secures substitutes to cover classrooms.

* Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports and technical documents.

* Order, receive and distribute supplies and equipment. Monitor school security system, lock and unlock doors, and manage key controls.

* Provide customer service, information and assistance to MPS staff, students, parents, visitors and others having business with MPS; coordinate communication at school site; explain MPS rules, policies and procedures.

* Access MPS files, and locate information for clients, staff, local agencies and others as authorized; prepare and distribute school calendar, information packets and other communications.

* Apply judgment and knowledge of the operations of the school to resolve problems and make work process decisions; refer matters requiring policy interpretation to supervisor for resolution.

* May coordinate, prioritize, cross-train and review work of clerical and support staff.

Knowledge of

* Applicable policies, procedures and regulations covering specific areas of assignment.

* Specialized MPS and state agency software applications and network operating environments.

* Customer service principles, protocols and methods.

* Local community resources and community services programs.

* Principles of record keeping and records management.

* Professional standards for business correspondence, writing, spelling and grammar. Business and personal computers, including spreadsheet, word processing, and database software applications.

* Preferred knowledge of MPS organization, operations, policies and procedures.

EDUCATION

High School Diploma or GED equivalent AND three years of office administration and computer experience in a public school district; OR an equivalent combination of education, training and experience.

 

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Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:

Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better un