Senior Real Estate Analyst

ABOUT US

At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.

HUB is a global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and almost 20,000 employees in 700 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

ABOUT THE ROLE

HUB International's Corporate Real Estate team manages an extensive portfolio of over 700 office locations and 4 million square feet across North America, with approximately 80 active real estate projects and 15-20 design and construction projects running concurrently.

We're seeking a Senior Analyst to play a vital role in supporting our dynamic real estate operations. This position balances strategic analysis with project execution, with approximately 75% focused on analytical and administrative responsibilities and 25% on project coordination. Reporting to the Director of Real Estate, you'll work on diverse assignments that directly impact our organization's workplace strategy and efficiency.

Key Responsibilities

Strategic Analysis & Reporting

• Develop financial analyses and operational comparisons for office consolidations and relocations, evaluating efficiency metrics and cost implications

• Analyze headcount trends and workplace attendance data to inform real estate decision-making

• Produce monthly real estate and workplace performance reports for leadership

• Support the creation of executive-level presentations on real estate initiatives and outcomes

Database & Systems Management

• Serve as the primary administrator for the CoStar database and lease management system (ownership transition expected within 6-9 months)

• Own day-to-day support of workspace hoteling solutions (e.g., OfficeSpace), managing priority access, bookings, and vendor partnerships.

• Build and maintain centralized Real Estate and Design databases, including photo libraries, floor plans, signage standards, vendor directories, and specification documents

• Lead content development and editorial oversight for the Real Estate section of HUB's intranet

Project Coordination & Vendor Management

• Coordinate insurance requirements for new office locations and relocations

• Track and reconcile Tenant Improvement Allowance (TIA) payments with regional finance teams

• Facilitate lease audits in partnership with regional teams and accounting

• Solicit and evaluate proposals from national vendors across multiple categories: audiovisual, security, data/IT, furniture, flooring, lighting, signage, decommissioning, and relocation services

• Manage vendor coordination during relocation projects, ensuring seamless execution

Process Improvement & Standards Development

• Collaborate with Procurement on strategic initiatives and process enhancements

• Document and standardize regional furniture specifications and construction guidelines

• Conduct research on design trends and innovative products to elevate HUB's office standards

• Partner with implementation teams to establish new processes within Real Estate and Procurement functions

• Maintain and communicate HUB's Standard Palettes through website coordination and internal channels

Relocation Support

• Guide local office teams through the relocation process, serving as a knowledgeable resource

• Gather end-user requirements including equipment needs, storage specifications, and workspace preferences

• Coordinate data infrastructure planning, copier procurement, and equipment logistics

• Develop and manage project budgets throughout the relocation lifecycle

Qualifications

Required:

• Bachelor's degree in Real Estate, Business Administration, Finance, or related field (or equivalent professional experience)

• Advanced proficiency in Microsoft Excel and PowerPoint, with demonstrated ability to create sophisticated f