Executive Assistant

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day

That’s why we pledge to support and empower all of our people to make a positive impact when working with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?

GHD is searching for an Executive Assistant to support the Chief People Officer. This position requires professional and expert administrative support, including complex diary management, organization of travel itineraries, and internal and external meeting coordination. The Executive Assistant will create a sense of community, representing the GHD values to the larger enterprise. Flexibility coupled with maintaining a high level of integrity and confidentiality are crucial to this role.  There is a strong preference for the Executive Assistant to be based in the Houston office although other GHD office locations in the U.S. will be considered. GHD supports a hybrid work model. 

In this diverse role you will: 

• Manage all travel and logistics for the Chief People Officer
• Manage scheduling including agendas, email, phone calls, meetings, and other company logistics
• Coordinate complex scheduling and calendar management
• Ensure expenses are processed timely and accurately
• Coordinate and manage international and domestic travel; arrange detailed travel plans and agendas for travel-related meetings 
• Represent the Chief People Officer and the larger People team with both internal staff and external contacts in a a professional manner
• Provide support to the Enterprise People Leadership Team.
• Work in a fast-paced environment and navigate shifting priorities
• Cultivate strong relationships with internal and external stakeholders to facilitate collaboration and achieve strategic objectives. 

What will you bring to the team?

• College diploma or University degree
• 8 to 10 years’ demonstrable experience in a similar role 
• Excellent verbal and written communication skills
• Understand the need for confidentiality when dealing with sensitive information and correspondence
• Motivated self-starter with a strong work ethic and the ability to work under limited supervision
• Very organized, with the ability to navigate shifting priorities. Strong time management and coordination skills. 
• Sound judgement and an ability to effectively prioritize and juggle 
• Experience dealing with diary management and international travel arrangements
• Experience planning and organizing meetings with strong attention to detail. 
• Ability to work effectively at the leadership and executive level gaining trust and confidence of others.
• Take pride in delivering high quality work 
• Highly proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams)
• Demonstrated ability to thrive in a collaborative team-based environment
• Strong interpersonal skills and the ability to develop positive and lasting relationships with colleagues and clients

As a multicultural organization, we encourage and support individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

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Take on some of the world’s toughest challenges - with GHD supporting you every step of the way. We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact. See where your commitment could take you with GHD. Our Pledge to You
At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.  See where your commitment could take you.
That’s the #PowerOfCommitment Who we are 
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.
The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make w