Litigation Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Litigation Legal Administrative Assistant

FLSA Status: Non-Exempt

Reports To: Office Administrator

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Litigation Legal Administrative Assistant in our Houston office. The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Provide excellent customer service: answer phone lines and communicate with clients.
• Draft standard correspondence, memoranda, and other documents.
• Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
• Maintain and organize digital files.
• Participate in the timely review and submission of prebills and/or client bills.
  • Prepare client requested estimates monthly
  • Open new matters
  • Check rates for client-specific agreements
  • Supplementing new matters
  • Processing significant monthly vendor invoices
• Coordinate closely with billing managers and accounts payable personnel.
• Coordinate and make arrangements for travel and meetings.
• Accurately prepare and submit client intake forms.
• Regularly update client files, notebooks, and pleading indices.
• Enter, review, and revise timesheets accurately.
• Proofread all documents to ensure accuracy and completeness.
• Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
• Effectively manage and monitor calendaring of deadlines and key dates.

QUALIFICATIONS:

• Bachelor’s degree from an accredited college or university preferred; high school diploma or GED required. Prior experience in a law firm environment required, with minimum 5+ years’ experience providing support to Litigation attorneys.
• Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a Document Management System (iManage experience a plus).
• Experience with time entry, e-Filing, and database software.