IT Administrative Assistant

Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 40+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.

 

Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that embraces and promotes diversity, equity and inclusion; prioritizes wellbeing, health and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.

Job Summary

Langan Information Technology department is seeking an Administrative Assistant to join its collaborative team in Parsippany, NJ. This individual will serve a key function in providing administrative support to the Chief Information Officer and the Information Technology department. In this role, you will possess outstanding organizational skills, demonstrate the ability to work well independently, and be able to prioritize and handle multiple tasks effectively and efficiently with a high degree of attention to detail.

Job Responsibilities

• Provide general administrative support to the Chief Information Officer and the Information Technology department to ensure successful workflow;
• Establish, update and maintain files, databases, contact information, records and other documents;
• Handle basic bookkeeping tasks, prepare financial analysis, reports, memos, letters, and other documents;
• Answer phones and route calls to the correct person or taking messages/log tickets;
• Maintain department calendars, schedule conference rooms and coordinate meetings, appointments and travel arrangements;
• Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval to prepare documents for review and presentation by boards of directors, committees, and executives;
• Coordination of meetings, capture of meeting minutes, creation of PowerPoint presentations, coordination of monthly reporting, etc.;
• Arrange off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed; and
• Ensure that department leadership is informed of priorities, deadlines and challenges.

Qualifications

• High school diploma or GED; undergraduate degree with Business or Computer Science related curriculum preferred;
• 2+ years prior related experience, preferably within an IT environment;
• Sound judgment capability and ability to maintain confidentiality;
• Professional level written and verbal communication skills;
• Strong attention to detail with excellent analytical, multitasking, and judgment capabilities;
• Proficient in Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, Microsoft Visio, Microsoft Project and Adobe Acrobat;
• Must be able to meet deadlines in a fast-paced quickly changing environment and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads; and
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).

Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement.

 

Langan offers employee resource groups; flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; and much more!

 

Langan is an affirmative action / equal opportunity employer committed to building a team that represents and values diverse backgrounds. Langan promotes a positive work environment of inclusion, where we resp