Administrative Assistant/HR Coordinator| Cross Insurance Center

Oak View Group

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

 

We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:  

• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

 

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn. 

Overview

The Administrative Assistant/HR Coordinator responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.  You will support the HR department in duties like posting job ads, updating HR database and processing employees requests.

 

This role will pay a range of $18.00 to $22.00 per hour with an average of 35 to 40 hours per week.

 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

 

job expires 3/3/2024

About the Venue

The Cross Insurance Center is a 5,800-seat multi-purpose arena in Bangor, Maine, United States. The arena holds up to 8,500 people for concerts, and features an attached 2,000-person convention center.

Responsibilities

• Aid management with administrative tasks such as tracking and compiling information of interest
• May handle confidential information
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

• Prepare various reports detailing the administrative information handled by the position
• Review and answer correspondence
• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Prepare communications, such as memos, emails, invoices, reports and other correspondence

• Maintain employee records (soft and hard copies)
• Update HR databases (e.g. new hires, separations, vacation and sick leaves)
• Assist in payroll preparation
• Prepare paperwork for HR policies and procedures
• Process employees’ requests and provide relevant information
• Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes
• Provide orientations for new employees by sharing onboarding packages and explaining company policies
• Any other duties as assigned

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Strengthened by our Differences. United to Make a Difference.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information