Administrative Assistant II, Department of Political Science

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivate the intellectual and personal growth of the entire university community.

The Administrative Assistant II position is to provide complex administrative support to the Department of Political Science under the supervision of the Chairperson. This position requires comprehensive knowledge of the department, organizational and interpersonal skills necessary to support the functioning of the unit. The role involves exercising discretion and judgment, attention to procedures and confidential matters, and considerable participation in the work of the supervisor.

• Maintains and assists in the development of department systems including databases and documents. Examples of databases and documents may include majors/ minors, advisor/ advisee, community agencies used for serving learning/ internships, student academic plans, faculty lists, computer inventory, key inventory, supply lists, syllabi, and course schedules.
• Prepares official documents or uses university computer programs for the following: faculty contracts, travel approvals, search related documents, course scheduling, student enrollment, advisor assignment, promotional and information materials, professional memberships, and other tasks or initiative as indicated by supervisor.
• Assists in preparing and administrating department budget by updating accounts and running periodic transfer reports.
• Provide general oversight of the department and faculty support including but not limited to syllabi retention, copying, scanning, archiving documents, book orders, supply orders, work control (repairs, special projects), bulletin board maintenance, new faculty space, office moves, organization, and general appearance of office space.
• Serve as editor for department website, telephone directory, TU directory, and Secure Share drives.

Required Qualifications:

• High School Diploma or GED

• Three years of experience providing administrative support

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Except for qualifications establish