Senior Executive Assistant,

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. Our Legal team is growing, and we are looking for a versatile Senior Executive Assistant (EA) to directly support The Chief Integrity Officer and Head of Strategy & Transformation. The global Legal group is innovative and protects, defends and support the growth of Workday’s products and its organizations.

About the Role

We are looking for an experienced Senior Executive Assistant (EA) reporting to the Manager of Executive Administration and providing support to The Chief Integrity Officer and Head of Strategy & Transformation. The successful candidate is organized, proactive, flexible, reliable, outgoing, professional, and exudes positivity. You must be organized, discreet, a motivated self-starter, able to multitask, possess excellent attention to detail with a sense of urgency, and excel in networking. We are a people-first leadership team, we care deeply about our people. We move fast and adapt fast and you will need to handle ambiguity and opposing priorities. If you thrive in this environment, this is the role for you!

• Own the daily schedule for 2 Legal leaders

• Maintain calendars up to date and make calendar hygiene recommendations 

• Navigate complicated calendars and time zones considerately when scheduling large group meetings

• Coordinate with department EA’s to plan team offsite meetings, town halls, and team events, annual global Legal Summits (including recommendations on venue, logistics and meeting flow)

• Order catering for internal and external meetings

• Coordinate domestic and international travel, weighing options and contingencies to build an outstanding experience, with thoughtful planning in critical details

• Process expense reports in a timely fashion and ensure spend is within communicated budget

• Orchestrate team swag projects from idea to delivery (including budgeting, selection, and purchase orders)

• Coordinate with internal global groups related to business technology, office moves, meeting venues, workplace safety, and logistics

• Proactively problem-solve with little to no direction, evaluate options that save time and avoid potential disruption, and help executives stay productive

• Form positive relationships with the leader's team and partners

• Field incoming requests; exercise strong decision-making skills and discretion with highly confidential information

• Provide support on ad hoc projects as needed

 

About You

Basic Qualifications

• 8+ years of executive support and/or project coordination experience, supporting multiple senior level executives

• BA/BS degree or equivalent practical experience
    

Other Qualifications

• Strong critical thinking skills with the ability to work independently with general direction and guidance

• Ability to put yourself in the executive’s shoes by understanding the organization's priorities and handle the schedule in a way that promotes the most effective use of time

• Ability to handle highly sensitive information with discretion, good judgment, confidentiality and the utmost integrity

• Outstanding written and verbal communication skills