Senior Benefits Administrator

Overview

JOB SUMMARY

Under the general direction of the Director of Health and Welfare Benefits, the Senior Benefits Administrator position will administer, communicate, and implement all employee benefit programs in compliance with federal and state laws, including reporting and annual notice requirements. This role will be responsible for enhancing the overall employee experience by effectively managing health and welfare benefits, voluntary benefits, and leave and disability programs.  All candidates should have previous experience with large self-funded plans (5000+ lives) including pharmacy carve-out solutions and pre-tax (FSA, HRA and HSA) offerings.

 

ESSENTIAL JOB FUNCTIONS

• Collaborate with Director of Health & Welfare, EVP of Human Resources and Benefits Committee to:
  • Evaluate and select employee benefits (including health insurance, dental, vision, ancillary coverages, and voluntary benefit options.)
  • Collect data on industry standards and practices to determine competitive benefits programs.
  • Identify trends in benefit offerings across like employers.
  • Re-evaluate and/or re-negotiate vendors in search of cost-saving opportunities.
  • Support H&W benefit M&A activities and transitions.
  • Foster collaboration across corporate functions and the Company’s subsidiaries to accomplish key H&W benefits objectives and compliance.
• Partner with Director of H&W to oversee benefit plan compliance by partnering with the company’s benefits brokers to ensure all benefit plans sponsored through subsidiaries meet all federal and state requirements including, but not limited to 5500 filings, FSA discrimination testing, ACA reporting and HIPAA required notices.
• Work with company’s subsidiaries to ensure all sponsored benefit plans are administered in compliance with all federal and state laws and regulations including, but not limited to ACA, ERISA, HIPAA, COBRA, and FMLA.
• Provide guidance to local HR, location management and employees as required to address employee benefit plan issues and promote plan utilization.
• Investigate, propose, and assist with implementation of new programs (e.g., wellbeing programs)
• Partner with Director of Health & Welfare Benefits and EVP of HR to develop multi-year strategic recommendations for benefit programs balancing multiple perspectives (e.g., regulatory, corporate, financial and employee perspectives).
• Serve as liaison between benefits and HR Technology, Payroll, Finance, including integration files, audits, and reconciliations.
• Serve as a valuable team member with the management of benefits enrollments, including, but not limited to:
  • Review and update of UKG and Benefit Third-Party Administrator (TPA)
  • Participate in annual U.S. Open Enrollment (OE) system testing:
    • Partner with Payroll to ensure accurate file feeds and deductions of all benefit premiums.
    • Import files (file feeds) from vendor UKG (Benefits Prime/Plan Source).
    • Review premium calculations.
  • Design OE guides and other employee education materials (e.g., email announcements, webinars, digital guides).
  • Develop new hire benefits onboarding materials (e.g., new hire orientation education).
  • Conduct training/seminars to educate employees.
  • Provide guidance and counsel employees on existing benefit offerings.
• Conduct audits and perform reconciliation on vendor billing and enrollment records.
• Analyze current internal processes for efficiency and compliance.
• Develop strong relationships with vendors including UnitedHealthcare, Optum, Optum Financial, and UKG (Benefits Admin.)

Qualifications

KNOWLEDGE, SKILLS, AND EXPERIENCE

• Bachelor’s degree or work experience equivalent to 8+ years in health and welfare benefits implementation and administration.
• Full understanding and experience with managing benefit offerings for groups with 5,000+ employees including self-funded, pharmacy carve-out, complex pre-tax (FSA, HRA, HSA) offerings.
• Previous experience working with United Healthcare, Optum and Optum Financial for pre-tax preferred.
• Previous experience with on-site clinics, Social Determinants of Health (SDOH) and community/population health preferred but not required.
• Experience with UKG and Plan Source, a plus.
• Demonstrated success in designing and implementing innovative programs tailored to unique business challenges.
• Ability to understand and articulate various benefit terms and programs.
• Strong employee service focus, demonstrating the ability to prioritize quality and employee experience.
• Proven ability to manage tasks wi