Office Tech III - Recording

Compensation Range

$23.14 - $29.31

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Job Description Summary

Perform a variety of administrative duties requiring confidentiality, special terminology, and considerable exercise of independent judgment with strong customer service skills. This role combines legal record compliance, licensing responsibilities, and strong public service. The technician ensures legal documents are accurate and complete, supports customers with clarity and professionalism, and contributes to internal quality and operational standards across the department. Works under general supervision from Clerk & Recorder, Chief Deputy, and Recording Coordinator/Manager. The organization retains the right to modify or change the duties and responsibilities of the job at any time.

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Job Description

Open Until Filled

Document Processing and Compliance - 50%

• Examines and analyzes legal documentation submitted for land record recording including deeds, land surveys, plats, UCC filings and liens, ensuring accuracy and enforcing compliance with appropriate statutory regulations. Assesses and collects all associated fees as required by law, and performs self-audit and reconciliation on a daily basis.
• Issues marriage licenses and civil union licenses and registers marriage and civil union certificates. Uses judgment and enforcement authority, either independently or under supervision, to accept or reject legal documentation based on determination of compliance as dictated by the state statues, legislative mandates and administrative directives. Advises clients on requirements associated with compliance, making recommendations on a particular course of action to those failing to comply.
• Executes quality assurance measures in reviewing the integrity of all recorded documents, adhering to permanent preservation guidelines as required by state statures, legislative mandates and administrative directives. Ensures all records research, working to resolve any quality problems or inconsistencies.

Customer Service and Communication - 30%

• Assists the public in person, by phone, through electronic media, and in writing regarding recording, marriage license, civil unions, record copy, search procedures and requirements. Works to resolve complex transactions, utilizing negotiation and problem resolution skills with sensitivity to the clients’ needs and expectations.
• Serves as a representative of the designated election official when required, fulfilling all roles and/or tasks as assigned. As directed, assists in other departments and/or with County-wide events.

Operational Support - 20%

• Achieves significant expertise with related records management equipment, practices, policies, standards and/or procedures. Provides input regarding new projects, equipment evaluation, production and quality standards.
• Maintains a safe and clean working environment by complying with procedures, rules and regulations.

Required Education

• High School Diploma/GED

Experience Qualifications

• 2 years experience in an increasingly responsible position in an office setting.

Skills and Abilities

• Computer data entry, basic ten key, cash handling, 35 words per minute, public contact experience strongly preferred.
• Considerable knowledge of office practices and procedures; working knowledge of indexing and searching practices as required by the position; skill in operation of office equipment, including personal computer, indexing system, calculator, etc.
• Ability to learn technical terminology; to compose letters and materials using some exercise of independent judgment; to follow verbal and written instructions; to communicate effectively verbally and in writing; and to establish and maintain effective working relationships with employees, agencies and the public.

Our people are passionate about what they do, and the difference they make in our community. If you are looking for an opportunity to be a part of a team that values collaboration, innovation and dedication, Weld County is the right fit for you.

This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.

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Required Qualifications

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Use the link below to get a closer look at the generous benefits offered:

https://www.weld.gov/Government/County-Information/Join-Our-Team/Employee-Benefits

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Weld County provides equal employment opportunities to all employees and applicants for employment and pr