Financial Specialist, SAS Fiscal Operations

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Financial Specialist, SAS Fiscal Operations

Job Profile Title

Business Administrator A

Job Description Summary

The School of Arts and Sciences within the University of Pennsylvania is seeking a Financial Specialist to join the Finance and Administration team. Reporting to the Director of Fiscal Operations, the Financial Specialist will serve across varying academic departments and will play a pivotal role in managing travel and other transactions related to departmental activities. Their duties encompass a range of tasks aimed at ensuring accurate and timely reimbursement of expenses incurred by faculty, staff, and other stakeholders and providing support for other assigned departmental activities. Evaluating the effectiveness of reimbursement processes and identifying areas for improvement is a vital component of the role.

Job Description

The primary duties include, but are not limited to, the following:

Departmental Fiscal Management

• Provide financial support for a set number of departments/ divisions. This could include purchasing, travel, expense management, and journal entries

• Submitting, tracking and managing payment for Individual Service Providers 

• Monitoring departmental expenditures against budgets utilizing Ben Financial and Business Objects reporting

• Working closely with senior management in providing insights and recommendations for improved budget processes 

• Providing support to the Director of Fiscal Operations during budget season

• Collaborating with the finance department to align financial practices 

• Other duties as assigned

Processing Reimbursement Requests

• Submitting and reviewing reimbursement requests on behalf of Faculty and Staff

• Safeguarding accuracy and completeness

• Ensuring that all documentation, such as receipts and invoices, are provided