HR Specialist

Responsibilities:

• Employee File Management:
• Ensure employee job data is entered timely and maintained in company’s core HRMS system, Paychex Flex with accuracy according to company policy.
• Manage various employee forms and ensure appropriate documentation as well as approvals are obtained.
• Ensure driver files are created for new employees in a timely manner and all documentation is properly obtained, organized, & maintained.
• Ensure appropriate updates are being made or acquired based upon local, state, & federal guidelines as well as company or employee requests.
• Employee Recruitment & Onboarding:
• Oversee end-to-end hiring processes from identifying hiring needs to onboarding of the hired candidate.
• Administer the interview process for potential candidates and coordinate with division managers to ensure proper candidate screenings and assessments.
• Manage all recruiting platforms and review job postings, candidates, and opportunities with division and senior managers.
• Ensure all employee inquiries are organized and filed according to company policy. 
• Oversee, schedule, and participate in a rotation of employee onboarding outside business hours to support emergency operations.
• Ensure activation of new employees in the HRMS system, Paychex Flex
• Ensure all DOT driver qualifications are met according to onboarding compliance. 
• Review employee benefit packages bi-annually and ensure all eligible employees are enrolled or removed timely and accurately. 
• Performance Monitoring:
• Establish key performance indicators (KPIs) to measure the effectiveness of employee productivity, storm chasing and restoration efforts.
• Monitor KPIs regularly and implement corrective actions as needed to meet performance targets.
• Analyze performance data to identify trends and areas for improvement.
• Implement an employee evaluation schedule and ensure completion of employee reviews in a timely manner across the organization.
• Prepares and maintains special internal and external reports as requested by the Manager and/or Director of Human Resources
• Compliance and Governance:
• Ensure statutory, regulatory, ethical, contractual and policy compliance consistent with applicable federal, state and local laws and regulations, enterprise values and code of conduct, collective bargaining agreements and human resources policies and procedures.
• Oversee any human resource internal and external audits, addressing audit findings and recommendations.
• Uphold corporate governance principles and ethical standards.
• Maintain hiring practice completion in accordance with company guidelines and all legal agency requirements (Federal, State, DOT, OSHA)
• Act as a liaison with outside agencies and other human resources functions and company support services throughout the organization.
• Develops, revises, and implements HR policies and procedures.
• Reporting and Communication:
• First line of support for field staff and Management related to inquiries regarding workforce data (rate changes, separations, and employee movement)
• Communicate with managers, and field staff on employee documentation and onboarding needs.
• Ensure all updated local union documentation is obtained as needed and changes are communicated to corresponding parties.
• Advises management on the formulation and administration of plans and policies for human resource activities.
• Acts as an internal consultant by analyzing and recommending solutions to human resource issues relating to the assigned program or business area.
• Reviews payroll information and reporting to ensure timely and accurate payments to employees.
• Collaborates with m