Facilities Project Coordinator

Facilities Project Coordinator

 

Position Summary

The Facilities Project Coordinator supports the planning, execution, and delivery of workplace-related projects across the organization. This role ensures operational efficiency, quality control, compliance, and timely completion of initiatives such as office moves, capital improvements, maintenance upgrades, and sustainability efforts. The coordinator acts as a liaison between internal departments, contractors, vendors, and stakeholders.

 

Key Responsibilities

Support Facilities & Office Services Manager in areas related to facilities, reception, catering, mail room, production room, space planning, emergency preparedness, leasing, construction projects and move coordination.

Coordinate with vendors and contractors for scheduling, site walks, building access, certificates of insurance, compliance, and quality control.

Manage project documentation including drawings, proposals, and closeout.

Organize, route, and manage to completion facilities tickets using ticketing software.

Support communication cross-departmentally for items related to facilities repairs and improvements, moves and ergonomic evaluations, as well as support communication externally with the client's architect, general contractor, furniture dealer, and other vendors.

Own administrative tasks including scheduling, routing documents for legal review and approval, coordinating purchase orders, submitting service requests, updating documents such as processes and procedures, maintaining facilities records.

Assist with drafting intranet content, updating and maintaining communication.

Support office safety and building's floor warden evacuation program.

 

Basic Qualifications:

• 5 years of experience as a construction project coordinator or experience in office coordination, workplace operations, or facilities management.
• 5 years of experience with Office 365 suite
• 2 years of experience with BlueBeam and PowerPoint drawing markup tools
• Bachelor's degree or 7 years of industry work experience

Preferred Qualifications:

• Excellent academic record, majoring in construction management or project management field is strongly preferred.
• ServiceNow ticketing software experience preferred
• Strong customer service mindset with ability to communicate effectively with people at levels across the organization
• Excellent organizational, follow-through and problem-solving skills
• Ability to foster strong relationships with internal and external stakeholders
• Solid understanding of facilities and construction processes
• Ability to manage multiple projects simultaneously and work independently

Evolver is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Actual salary will depend on factors such as skills, qualifications, experience, market and work location. The client offers benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. The salary for this position in San Francisco Bay Area is $80,000 - $110,000.