Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Ministry/Department: Elder Board

Reports to: Elder Board

Status: Full-time, non-exempt

Supervisory Role: No

Objective

This position is accountable for providing administrative and project support for all areas of the Elder Board, so that they can best serve the organization at a strategic level in a prepared, focused and intentional way.

Key Responsibilities

• Manage the business office of the Board of Elders and serve as a liaison with the office of the Lead Pastor, ensuring all activities are conducted with integrity, Christian values and professionalism
• Act as the primary liaison and communication link between the Elder Board, The Church of Eleven22 directors (ELT), staff and congregation members
• Provide administrative support to the Elder Board by coordinating meetings and appointments, managing communications and representing the Board positively in interactions with congregants and the community
• Oversee travel budgets, expenses and schedules for the Elder Board
• Manage the agenda preparation process, ensuring the timely distribution of agendas and supporting materials for Elder Board and committee meetings
• Deliver meeting minutes and document decisions made by the Elder Board in a timely manner, as defined by the Elder Board Chairman
• Plan and coordinate the logistical arrangements–space and facility needs, Elder’s travel, accommodations and meals; supplies and media equipment for meetings of the Elder Board and the Elder Board’s committees­, manage expenses/budget/reimbursements, etc.
• Organize and execute projects under the guidance of one or more “point Elder” for a variety of diverse projects; these projects will include, but are not limited to, Elder retreats, Elder-Led Prayer, donor development, new Elder training and Elder travel
• Facilitate timely and informed review and decision-making by the Board including pro-active follow-up and status reporting on Elder requested/assigned projects or tasks across Eleven22. Track key statistical and operational data important to the Elder Board as defined by the Chairman.
• Develop written standard operating policies and practices to facilitate timely and effective communications and information sharing with the Board and management that supports the work of the Board

Competencies

• Model The Church of Eleven22® mission, vision and core values
• Ability to maintain strict confidentiality
• Ability to adapt to change
• An ability to exercise a high level of professionalism, judgment, discretion, creativity and confidentiality, particularly regarding information about individuals
• Excellent written and verbal communications skills
• Attention to detail and strong proactivecommunication skills are essential for success in this fast-paced environment with 14 active Board members
• Must be self-motivated, able to adapt to workload fluctuations and proactively coordinate resources as needed

Education and Experience

• Bachelor’s degree preferred
• Minimum of 8-10 years of experience in a senior administrative position
• Exceptional organizational, administrative and communication skills and a demonstrated ability to effectively balance competeing priorities, accomplish objectives and meet deadlines with a calm and kind demeanor with diverse people and viewpoints under all circumstances<