845099 - DEPUTY CLERK - 40031101

Requisition No: 845099 

Agency: Commerce

Working Title: 845099 - DEPUTY CLERK - 40031101

 Pay Plan: Career Service

Position Number: 40031101 

Salary:  $33,760.00 

Posting Closing Date: 01/23/2025 

Total Compensation Estimator Tool

JOB TYPE:    FULL TIME /   Career Service
POSITION LOCATION:      Tallahassee, FL (relocation benefits are not available for this position)

 

Deputy Clerk
OPEN COMPETITIVE

 

www.floridajobs.org/

Your Specific Responsibilities:

REFEREE SUPPORT ACTIVITIES:

Provides administrative support to referees. Accurately process appeal cases, which includes proof reading/editing referee’s decisions and orders, drafting interoffice communication, correspondence, and other materials as assigned.  The Deputy Clerks must timely process referee’s decisions in a manner to meet federal time lapse standards and other pre- and post-hearing procedural requests, such as issuance of subpoenas and motions for continuance.

 

The deputy clerk enhances and assists the referee with hearing preparation by organizing evidence, preparing exhibits, and coordinating with witnesses for scheduling or re-scheduling. The Deputy Clerks review documents immediately upon receipt and upload documents to the appeal case folder. The Deputy Clerks properly monitor queues and all cases for disposition.

 

Corresponds with and advises parties or representative regarding inquiries about the hearing, decision, and appeal process.  This requires a thorough knowledge of the rules of procedure governing the administrative hearing and decision process.

 

Is responsible for accurate keyboarding of file records for record output to produce hard copy originals of hearing notices, decisions, orders and other documents necessary for processing an appeal.  Prepares copies of relevant documents which are forwarded to the parties prior to the administrative hearings.

 

Prepares and distributes decisions and orders of hearing officers certifying and ensuring the accuracy of the mailing date, completeness and that copies are provided to all interested parties of record and to the appropriate agency offices.  Is responsible for timely assembling and transmitting case materials in order for the Bureau of Appeals to comply with federal and state laws and regulations.  Enters necessary data into the computer for tracking cases under review by the Bureau of Appeals.  Timely files orders of the Unemployment Appeals Commission by date and legal issue in the office library.

 

Reviews subpoena requests received from parties and may assist with gathering information for referee to properly issue subpoena.  Prepares and mails witness subpoenas and subpoena duces tecum in accordance with Bureau policy.

 

Prepares weekly docket for hearing officers including verification of time lapse standards, affixation and certification of mailing date, computation and/or verification of time zone inclusions, verification of hearing locations and method of appearance by parties, and specialized instructions to be displayed on the notice of hearing.  Advises parties of hearing continuances and if necessary, arranges with parties a substitute hearing date and time.

 

Assists with preparation and coordination f