Administrative Support Coordinator - Department of Humanities & Communications

Classification:   Administrative Support Coordinator I - 10/12 Position
Hours:  Full-time / 40 hours per week 
FLSA:  Non-exempt 

Anticipated Hiring Salary Range:  $3,200 - $3,250* per month for12 months for a 10 month work schedule
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: January 5, 2025
Recruitment Status:  Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the administrative direction of the Dean of the College of Arts, Humanities, and Social Sciences (CAHSS) and the general supervision of the Department Chair of Humanities and Communication (HCOM), the Administrative Support Coordinator independently performs a full range of varied and complex clerical/administrative assignments in support of the day-to-day operations of HCOM, exercising discretion and judgment in performing assigned work.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Provides support to the department by being the first point of contact for students, faculty, staff, administrators, and the public at large. Handles multiple requests from these constituencies, including requests for information, travel, technology issues, and work and supply orders.
• Tracks, reconciles, and reports department budget revenue and expenditures from various funding sources in a timely manner. In collaboration with department personnel, researches, analyzes, makes recommendations, and prepares draft budget for department events; compiles, prepares, and submits requests for special events funding and specialized projects; and projects operating and personnel expenditures. Prepares and processes purchase requisitions, reimbursements, and other budget transactions as necessary to meet the needs of the department. Verifies accuracy of invoices for payment processing. Provides budget status reports as requested by the Chair.
• Facilitates the planning and scheduling of department mee