ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 46326

Opening Date: 05/14/2025
Closing Date: 05/28/2025
​Agency: Department of Human Services
Class Title: ADMINISTRATIVE ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Salary: (Effective 7/1/25) $5,637 - $8,389/month ($67,644 - $100,668/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: 

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Mental Health is seeking to hire an Administrative Assistant I for the Elizabeth Packard Mental Health Center located in Springfield, Illinois to perform duties of a highly responsible administrative nature. Performs a variety of staff functions. Assists in the management control of Nursing programs. Conducts special reviews and evaluation projects for the Assistant Director of Nursing.  Verifies the development of needed information for management decisions. Serves as master scheduler for facility-wide nursing coverage. Serves as correspondence control manager; arranges transportation of inpatients to off-campus locations. Maintains attendance files; participates in conducting training and schedules staff orientations. 

Essential Functions

• Performs duties of highly responsible administrative nature for Nursing Services.
• Serves as correspondence control manager for the ADON.
• Arranges transportation of inpatients to off-campus locations.
• Develops, maintains and serves as the master scheduler for facility-wide nursing staff coverage.
• Serves as special assistant to the ADON.
• Maintains attendance file on unit employees. Ensures timely filling of staffing vacancies.
• Participates in conducting training and schedules staff orientation.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business adm