Temporary Senior Administrative Associate - Center for Subsurface Energy and Environment - (UTEMPS)

Job Posting Title:

Temporary Senior Administrative Associate - Center for Subsurface Energy and Environment - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jul 21, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please, no phone calls or emails. The projected end date for this assignment is July 21, 2025. This temporary assignment may transition to regular status.

Purpose

 Communication between faculty members and their research group in order to create and complete purchase orders, travel authorizations, and reimbursements, as well as other purchasing vouchers. Maintain account information via UT Box, and aid in managing GRA appointments.

Responsibilities

• Provides administrative support for research staff and students. Maintains and reconciles all research accounts, follows budgets, provides financial information as needed, and prepares funding agency reports. Prepares correspondence, technical reports/papers, and faculty annual reports. Manages financials and budgeting of the accounts for UT faculty members.  Procurement: Sourcing, contracts, and sole source; transfers, procurement card reconciliation, purchase orders, and payment vouchers.  Prepares RTAs and makes travel arrangements for UT faculty and students.

• Processes travel reimbursements as well as other types of reimbursements, payments to vendors, and purchase orders. Processes researchers, students, and some faculty assignments, including immigration paperwork/visas. Processes tuition and scholarships for students. Manages event planning. Schedules and organizes research meetings, seminars, workshops, conferences, etc.. Performs other related duties as assigned.

Required Qualifications

Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, or high school graduation or GED, and seven years of clerical experience. At least 3 years of experience with UT *DEFINE, and UT Direct purchasing applications. General knowledge of UT Travel rules. Excellent communication skills, verbal and written. Solid computer experience. Regular and punctual attendance.

Preferred Qualifications

5 years of experience in UT purchasing and voucher processing

Hourly Rate

$25.00 + depending on qualifications

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 40

• There is some flexibility in work hours; for example, one could work from 7a to 4p; 8a to 5p

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above