Post-Award Grants Fiscal Technician (Part-time) - College of Education

Working Title: Post-Award Grants Fiscal Technician (Part-time) - College of Education

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

 

College/Division: College of Education

Department: 100048 - Education Programs

 

Pay Rate: Hourly

Specify Range or Amount: $25.00 per hour

 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

 

Beginning Review Date: 10/01/2025

 

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community nestled on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

 

General Information:

Become a valuable part of the JMU Community! The College of Education is accepting applications for a part-time Fiscal Technician. The Fiscal Technician represents JMU in all interactions and must exhibit high standards of professionalism, attention to detail, and customer service.

 

Duties and Responsibilities:

Budget Monitoring:

• Track expenditures against budgets for active grants.
• Reconcile monthly budget reports and resolve discrepancies

Financial Processing:

• Process travel pre-approvals and reimbursements, use of SPCC, purchase requisitions, and invoice payments tied to grants.
• Ensure correct use of account codes and documentation.

Communication:

• Coordinate communication with internal and external stakeholders.
• Liaise with principal investigators, departmental finance, and central grants offices.
• Provide guidance to faculty/staff on post-award fiscal procedures.

Payments by ePAR, Skilled Service agreements or IRB participants:

• Create and process MOU’s for payments via the ePAR system either currently on JMU payroll or having been paid by JMU in the last 12 months
• Complete all hiring of wage and/or student support and any time entry for payroll
• Complete Skilled Service acknowledge form with W9 forms for payments to individuals being contracted to perform grant supporting work. Work through Procurement to obtain any necessary approvals.
• Follow IRB protocols through the Financial procedure guidelines

Reporting & Audit Support:

• Assist in preparing periodic financial reports for PIs and funding agencies.
• Maintain audit-ready documentation and respond to audit inquiries.

Compliance & Policy Adherence:

• Monitor spending to ensure alignment with sponsor terms and conditions.
• Stay current on federal, state, and institutional grant policies.

Qualifications:

Required:

• Knowledge of financial documents, procedures, and financial software.
• Experience in learning approval systems, record-keeping systems, and data management