Field Office Manager

Wood is recruiting an Office Manager for a Field Site near Mobile, AL. The Office Manager will be responsible for the organization and coordination of office operations, directing activities of the project administrative staff in the coordination and management of various administrative 
activities including adherence to company policies and procedures

• Manage and confirm adherence to the company policies and procedures used to manage the office infrastructure and resources.
• Assign and monitor clerical/administrative responsibilities and tasks to ensure maximum efficiency to support project.
• Work cooperatively with other project supervisors and managers and provide administrative support
• Communicate effectively with other supervision and employees
• Prepare or direct the preparation of Payroll, accounts payable, reconciliations, back charges, and related invoices
• Direct all personnel administration activities on project including recruiting, new hire sign up, employee orientation, policy and procedure interpretation and terminations
• Direct the purchasing of expendable materials and small tools as required and approved by the Operations or Project Manager. Provide material control (receiving) for all materials and equipment required by the project
• Prepare and maintain various cost and statistical reports to support project construction activity.
• Maintain a safe and secure working environment
• Ensure security, integrity and confidentiality for the project
• Provide assistance with technical systems, software and related information technology

• Qualifications: 
  • High School Diploma required; Bachelor’s degree preferred.
• Knowledge, skills and experience:
  • Typically, minimum of 4+ years of office management experience (Office Experience Preferred), or equivalent combinations of education and experience.
  • Extensive knowledge of standard accounting procedures, company policies and procedures, purchasing and receiving procedures, time keeping and payroll procedures, accounts payable, customer billings, cost control and office administration required. 
  • Strong leadership, teamwork, problem solving, organizational and communication skills are essential. 
  • Organizational and planning skills
  • Communication skills
  • Problem analysis and assessment
  • Decision making
  • Work and time management and ability to multi-task and prioritize work 
  • Knowledge of training and supervisory techniques
• Personal attributes:
  • Passionately pursues and supports, demonstrates, and embeds company values

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement  We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.