AM Administrator, Order Processing

RESPONSIBILITIES:

• Check commercial aspects of incoming purchase orders / Contract Review
• Create, maintain, and process orders in the ERP system
  • Create an order and confirm the order
  • Order Verification and control
    • Budget/Cost allocation/updates
    • Review 3rd party vendor and Intercompany Invoices
  • Prepare and complete Invoicing
    • Create and/or review & verify the billing summary
    • Follow-up & invoicing of secondment
    • Warranty Cost Entries
    • Finalize Order
    • Follow-up revised PO from the customer, as required
  • Process Credit and Rebill
• Customer Portal Administration (Invoices/Orders)
• Follow-up Invoices / Accounts Receivables
• On-site Administration
• Order Processing related tasks support
  • Purchase Requisitions
  • Documentations
  • Reports
• Back-up with holiday cover for the Administration Team
• Carry out any other relevant duties as assigned.
• Perform other work related tasks as assigned.
• Comply with all NOV Company and HSE policies and procedures.

OPERATIONAL SKILLS:

• Result-oriented
• Multitasking abilities
• Good time-management skills
• Accuracy and attention to detail
• Organized, structured & efficient

PERSONAL AND INTERPERSONAL SKILLS:

• Team Player
• Great interpersonal and communication skills 
• Energized by routines and Structured tasks set by management 
• Imbued with a strong sense of customer focus (internal/external)
• Committed to self-improvement and development through the role

QUALIFICATIONS AND EXPERIENCE: 

• Bachelor’s Degree or equivalent combination of education & experience (essential)
• Proficient in MS Office (essential) - Excel Worksheet Knowledge
• Written and verbal communication skills (essential)
• Experience working within an Administrative team
• Basic Accounting and Tax knowledge
• ERP and relevant system knowledge