DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

Division of Developmental Disabilities (DDD)
4000 North Central Avenue, Phoenix, Arizona 85012

Salary: $50,000.00 - $54,000.00 

Grade: 19

Closing Date: June 22, 2026

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Executive Assistant. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Essential Duties and Responsibilities include but are not limited to:
● Works with QM Medical Director & CQO to implement strategies to ensure efficient day-to-day operations. Provide administrative & technical assistance & support related to division’s goals, objectives, accountability & quality related to various projects. Coordinate, prepare & responsible for recording detailed minutes from various committees & meetings with various levels of complexity and internal and external stakeholders. Ensuring f/u actions are completed.
● Track and follow up on all assignments and deliverables provided to QM Medical Director and CQO. Receive, assess, assign, coordinate, track, and finalize resolution/response with the QM Medical Director and CQO & submits response as needed. Review and assess project assignments providing suggestions on coordination and assignment of staff.
● Drafts various forms of correspondence from e-mails to formal correspondence for the QM Medical Director and CQO. Initiate and prepare business reports, directives, formal recommendations and solutions for resolution of problems as related to operations, policies and procedures. Maintains electronic and hard copy files.
● Create, review, and update templates and tools; assists with formatting policies, procedures and Standard of Work. Create, review and update PowerPoint presentations for the various meetings and committees. Perform any needed data mining and graphically display data for analysis.

Knowledge in:
● Knowledge of principles of administration and management.
● Understanding of the organization and management of federal, state and local agencies, entities that fund and/or deliver services.
● Procedure analysis and policy development and research techniques (e.g., internet and other sources).
● In-depth knowledge and understanding of the creation, development, writing and editing of high level business communications (i.e., letters, memos, email and reports).
● Time management.
Skills In:
● High-level skills in analyzing, problem solving and decision-making.
● Excellent oral and written communication skills including graphic presentation of information/data.
● Establishing and maintaining effective working relationships including other governmental entities.
● Using Google Office Suite computer programs (i.e., Google Docs, Sheets, Slides, Forms, Gmail, Calen