Administrative, Assistant

LyondellBasell is a leader in the global chemical industry creating solutions for everyday sustainable living. With a nearly 70-year legacy that includes a Nobel Prize in Chemistry and our proprietary MoReTec recycling technology, LYB is enabling a more sustainable future for generations to come.  LYB develops high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. LYB places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce. We're addressing the global challenges of ending plastic waste, taking climate action, and supporting a thriving society, while generating value for our customers, investors, and society.

Basic Function

• Performs administrative functions working with SAP, Power BI, Word, Excel, PowerPoint, and other special-purpose applications.
• Maintain a high level of confidentiality in all aspects of the business.
• Strong attention to detail in all assignments.
• Strong interpersonal skills and professionalism in communications.
• Excellent organizational and time management skills to prioritize competing demands to meet deadlines.
• Self-motivated and results-oriented.
• Problem-solver with decision-making ability.
• Advanced skills in Microsoft Office applications (Outlook, Excel, Word, PowerPoint, Teams).
• Strong written skills, including proofreading, formatting, and finalizing controlled documents.
   

Roles & Responsibilities

• Completes additional assignments as directed, such as data gathering and reporting. Specific job functions include:
  • Manage multiple calendars, including scheduling meetings/appointments and coordinating logistics for internal business meetings
  • Create and prepare formal communications, announcements, and presentations
  • Assist in planning and coordinating events such as award ceremonies, recognition celebrations, holiday parties, safety milestones, and community events
  • Coordinate travel arrangements and prepare/submit expense reports
  • Coordinate and participate in weekly team meetings
  • Manage company procurement card and reconcile monthly statements in Concur Expense Reporting System
  • Develop, maintain, and update web pages and SharePoint sites
  • Prepare, manage, compile, and update data for various month-end reports, including maintenance key performance indicators
  • Establish, organize, and maintain electronic files; maintain office supply inventories and procure as needed
  • Initiate and manage the formal document routing and approval process
  • Process system access requests for contractors
  • Develop and issue monthly KPI safety work order reports
  • Collect data from multiple sources (Power BI & SAP) and update monthly KPIs
  • Maintain fuel system access and monthly reports
  • Maintain updates/changes to technician duty lists
  • Track technician vacation schedules
  • Serve as SAP Equipment Master Data Clerk
  • Maintain and file documents in D2 DOCUMENTUM
  • Track specialist activities

Min. Qualifications

• High School Diploma or GED
• Minimum of 3 years of administrative experience
• Excellent communication skills, both oral and written, with the ability to speak to individuals with confidence
• Excellent interpersonal skills, influencing skills, sound judgment, and diplomacy to coordinate manager’s schedules, site-wide initiatives, and LyondellBasell participation in public events
• Ability to simultaneously manage multiple projects and interact professionally and appropriately with people at all levels inside and outside of LyondellBasell
• Must be a self-starter who uses initiative to identify and carry out appropriate projects with minimal supervision
• Demonstrated proficiency in MS Office (Word, Excel, PowerPoint) and CMMS (ex: SAP)

What We Offer

We offer employees a competitive total compensation package, which includes base pay and variable incentive pay programs. This supports a pay-for-performance culture, recognizing both individual and company performance, as well as benefit programs that are highly attractive and competitive within the markets for which we compete for talent. 
 

• The Company's Global Remote Work Policy allows eligible employees the option to work up to one day a week from home. 
• 401(k) Plan with Company Match 
• Retirement (Pension) Plan 
• Employee Stock Purchase Plan 
• Educational Assistance 
• Choice of Preferred Provider or Consumer Driven Medical Plan including Prescription Drug Coverage