Executive Assistant & Office Administrator

Title: Executive Assistant & Office Administrator

Status: Full time, Exempt

Location: In-office, 9am-5pm, Monday - Friday

Are you the embodiment of meticulous organization, unwavering warmth, and unparalleled multitasking prowess? We have an opportunity that calls for an individual with a knack for turning every task into a masterpiece, someone who effortlessly combines the precision of an administrator with the nurturing spirit of a caregiver.

As the Office Administrator and Executive Assistant at METCOR/LSI, you'll be the heartbeat of our workspace, seamlessly orchestrating the daily operations of our DC headquarters that keeps thriving. Your proactive approach and attention to detail will shine as you anticipate the needs of our leadership, staying one step ahead to ensure their schedules are flawlessly managed, travel arrangements are seamless, and expenses are impeccably reconciled. Your responsiveness will be the key to success in handling last-minute objectives and tasks with a positive attitude. Taking pride in your work, you'll not only maintain but elevate the welcoming atmosphere of our office, creating an environment where every detail is considered, and no task is too small. If you thrive in a role where your forward-thinking approach and meticulous nature are not just valued but essential, we invite you to join our dynamic team and contribute to our success story as we continue to grow. Your unique blend of warmth and precision is the catalyst for creating an exceptional workplace experience.

In this role you will serve as the Office Administrator and Executive Assistant primarily to our VP, CEO, and other members of leadership on occasion. This role is very active and will necessitate a valid driver's license, reliable transportation, and a willingness and ability to attend and participate in the occasional after work or weekend events.

The responsibilities are:

Front Desk Management:

• Answer and screen incoming calls, providing a professional and friendly first point of contact
• Greet visitors, clients, and employees, ensuring a warm and welcoming atmosphere

Office Operations:

• Manage relationships with building management to ensure a smooth and efficient office environment
• Receive, distribute, and send out mail and packages promptly
• Maintain a clean, organized, and welcoming office space

Executive Support:

• Provide both high-level and detailed support to the Vice President (VP) and CEO, catering to their needs and preferences
• Fully manage the "in-office" calendar, coordinating schedules, appointments, meetings, deliveries, office closures, reserving meeting space and procuring any necessary snacks and beverages

Travel and Event Coordination:

• Make travel arrangements for executives, including flights, accommodations, and transportation, with an impeccable eye for detail, comfort and convenience
• Plan and organize special occasions and celebrations for the team and individual milestones
• Collaborate and coordinate events with outside entities for company and charity events

Financial Administration:

• Reconcile expenses, ensuring accuracy and compliance with company policies
• Support the Finance, Accounting and Contracts department leadership on occasions

Team Support:

• Provide a proactive and caring demeanor, fostering a positive work environment for all employees
• Occasionally support other executives with administrative tasks

Meeting Arrangements:

• Order lunches and coordinate other meeting arrangements to ensure a seamless and productive experience
• Alongside leadership (and occasionally our events partner), support the execution of company or private events with such tasks as program logistics, on-site event management, vendor communication, and creating marketing and promotional materials with the assistance of our design studio

Adaptability and Customer Service:

• Handle last-minute objectives and tasks with a positive attitude and exceptional customer service
• Run errands outside of the office including order, and pick up lunches for CEO, return packages, deliver packages to couriers, pick up dry cleaning, etc.
• Maintain a professional demeanor in all interactions, representing the company in the best possible light

If you are a detail-oriented, proactive individual with exceptional organizational and interpersonal skills, we invite you to apply for this exciting opportunity at METCOR/LSI. Join us in contributing to our success and be a key player in our vibrant workplace.