Executive Assistant to the President

We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.  

You belong here.  See why you will love working at NWTC.

Department: District Office

Reports To:   President

Salary Grade:  Exempt C

Amount of Travel Required: Travel Varies

Workday Job Profile #: JC100017

Positions Supervised:   None

LOCATION:  Green Bay

STANDARD HOURS:  40 hours per week. Typical hours Monday - Friday 8:00 am -5:00 pm; Flexibility required to include other evening and/or weekend hours, as necessary.

SALARY RANGE: $69,344 - $74,737 per year

*Salaries/Wages for all finalists (internal and external) will be placed within the range based upon education, experiences, current wages, and internal equity.

APPLICATIONS PREFERRED BY NOVEMBER 27, 2024

POSITION SUMMARY

The Executive Assistant to the President at Northeast Wisconsin Technical College (NWTC) is a strategic role that provides high-level administrative support to the president. This position requires a proactive approach to anticipating the President's needs and managing the President’s complex schedule. The Executive Assistant ensures the efficient operation of the President’s office, while also serving as the primary liaison between the President and internal and external stakeholders, requiring exceptional organizational and communication skills, discretion, and professionalism.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Executive Support:

• Provide comprehensive administrative support to the President, including managing calendars, scheduling appointments, and coordinating meetings.
• Anticipate the President's needs and resolve conflicts quickly.
• Coordinate travel arrangements and itineraries for the President, Board of Trustees, and other executive staff.
• Organize and maintain confidential filing systems for both physical and digital documents.
• Establish efficient processes and document procedures.
• Handle confidential documents and information with the utmost discretion.
• Maintain a high level of confidentiality regarding all aspects of the President's work and NWTC operations.
• Prepare and organize materials for board meetings, executive committees, and other high-level gatherings.
• Support the preparation and follow-up of Board of Trustees meetings, including agenda preparation and minute taking.
• Assist in budget preparation and expense reporting for the President's office and the Board of Trustees.
• Act as liaison to the Board Appointment Committee, manage the appointment process and assure accurate and timely submission of all required documents. Facilitate the Board Appointment Meeting and Public Hearing and following through with all required duties.
• Ensure regular review of board policies and procedures.

Communications

• Develop and implement communication strategies to support the President’s vision and the college’s strategic goals.
• Draft, review, and distribute internal communications, including newsletters, announcements, and emails.
• Assist in crafting speeches, talking points, and presentations for the President.
• Collaborate with the marketing and public relations teams to ensure consistent messaging and branding.

President’s Liaison

• Serve as a liaison between the President’s office and internal/external stakeholders.
• Represent the President in meetings when appropriate.
• Manage incoming calls, emails, and correspond