Administrative Coordinator II - 999700

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Job Title: Administrative Coordinator II - 999700 Location: Fort Lauderdale-Davie, Florida Work Type: Full Time with Full Benefits Job Category: Non-Exempt Hiring Range: $20.25 Pay Basis:

Hourly

Subject to Grant Funding?: No   Essential Job Functions: 1. Implements University or departmental policies, procedures, and service standards in conjunction with management.

2. Interprets administrative and operating policies and procedures for employees.

3. Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

4. Coordinates activities with other supervisory personnel or with other work units or departments.

5. Performs general office duties, such as ordering supplies, submitting OIIT tickets / phone requests, maintaining records, managing voicemail messages, coordinating group meetings such as appeal hearings, or check in meetings with students, and performing basic bookkeeping work.

6. Uses computers for various applications, such as database management or word processing.

7. Performs administrative support tasks, such as proofreading and sending out letters, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.

8. Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

9. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

10. Operates telephone equipment to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.

11. Schedules and confirms appointments.

12. Arranges conferences, meetings, or travel reservations.

13. Coordinates conferences, meetings, or special events, such as office personnel recognition, luncheons, or student ceremonies.

14. Submits travel requests and expense reimbursements.

15. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.

16. Inventories and orders materials, supplies, and services.

17. Assists in the development and preparation of reports and presentations.

18. May assist with the preparation of the annual office budget.

19. Manages office staff, graduate assistants, and student employee calendars.

20. Assists with recruiting, hiring, and onboarding new staff/student employees.

21. Completes other projects as assigned.

22. Performs other duties as assigned or required.
Marginal Job Functions: 1. Assists with students that walk-in the office who need assistance.
2. Assist with the planning and execution of student events.
3. Interprets requests and determines action plan for important and emergency matters.
4. May work some evenings and weekends at certain times during the academic year.
5. Provides emergency and backup coverage for the administration reception area staff.
Required Knowledge, Skills, & Abilities: Knowledge:
1. Clerical - Thorough knowled