Senior Executive Secretary, Office of the Chief Security Officer

NOTE: The selected candidate will be required to undergo a background investigation conducted by the Port Authority Police Department (PAPD)

About the Role:

This position will require working from the office at the Port Authority Technical Center (PATC) in person 5 days a week.

Reporting to the Superintendent of Police/Director of Public Safety and the Director of Resource Management and Planning, in a fast-paced environment, the selected candidate will be responsible for a wide variety of confidential administrative and secretarial duties in support of the Superintendent of Police, Deputy Superintendent of Police, Police Chiefs and the Director of Resource Management and Planning. 

Major Responsibilities:

The responsibilities include, but are not limited to: 
 

• Manage Operations Orders, General Orders, PAPD End of Watch Notifications
• Manage Tuition Reimbursement Forms, memorandums, and other correspondences/emails
• Review and prioritize incoming correspondences
• Coordinate meetings and calendars using Outlook that will involve Port Authority executives and senior executives of various agencies and organizations
• Request signatures and sign documents on behalf of the Executive Staff
• Place, screen and refer telephone calls to appropriate executives and staff for expeditious handling
• File, retrieve and search for hard copy documents and electronic documents
• Administer Comp Time for PAPD Commanding Officers
• Answer general inquiries
• Perform attendance and timekeeping functions utilizing PeopleSoft
• Provide guidance to staff on various matters and procedures
• Perform other related duties and special assignments as required

Eligibility Requirements:
 

• Applicants must have seven (7) years of full-time paid secretarial work experience.

Qualifications:

• Ability to acquire thorough knowledge of Port Authority organizational structure, policies, and procedures.
• Superior interpersonal skills, including experience interacting effectively with all levels of internal staff and external professionals.
• Demonstrated experience dealing with sensitive and confidential material.
• Demonstrated ability to prioritize assignments and perform multiple tasks simultaneously within time constraints.
• Strong ability to write routine memoranda, emails, and correspondence.  Proofread, verify, and review a variety of documents, materials, and/or forms for accuracy, completeness, and conformance with established standards, policies, and procedures; ensure documents for signature are accurate and complete
• Ability to be flexible, take initiative, use judgement and work independently.
• Demonstrated analytical and problem-solving skills.
• Strong planning and organizational skills
• Understanding of agency board process and working knowledge of proper preparation of briefing binders.
• Superior oral, written, and interpersonal communications skills
• Strong ability to present clear and concise information to top management
• Strong phone rapport and etiquette
• Demonstrated experience in the use of Outlook, MS Word, Excel, and PowerPoint

Compensation, Benefits & On-Site Collaboration Requirements

The Port Authority of New York and New Jersey offers a competitive benefits package

and a professional environment that supports development and recognizes

achievement. Click here for more information about benefits, our culture, and career

development opportunities.

The Port Authority of New York and New Jersey anticipates that the actual salary

offered to a successful candidate will depend on aspects such as experience, knowledge, skills, abilities, and internal factors. The expected compensation range for this role is:

Minimum: $73,658 Midpoint: $95,742 Maximum: $117,832

In accordance with Port Authority policy, this position permits employees to work remotely a maximum of one day per week, subject to operational and business needs<