Senior Administrative Assistant

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse, talented people to join Alcon. As a Senior Administrative Assistant supporting members of Alcon's Vision Care Field Sales Leadership Team, you will be trusted with a wide range of administrative and project management duties, which will require self-direction involving frequent interaction with senior levels within/outside the company and regular exposure to confidential data requiring discretion, tact, maturity, diplomacy, discretion and good judgment. In this role you will work independently with only general guidance and refer only unusually complex issues to the executives for resolution. Responsibilities will include:

• Supporting US Vision Care Field Senior Sales Leadership Team (SSLT) member calendars through pro-active time management.
• Coordinating domestic and international travel arrangements.
• Managing communications and correspondence on behalf of the SSLT members, including with regional teams
• Organizing meetings and conferences in an independent and pro-active way with the particular emphasis on the pre / national sales and pre / midyear POA meeting. Along with various SSLT pocket meetings as they occur throughout the year.
• Collecting and organizing large amounts of written and electronic information, producing drafts and final documents and correspondence, preparing meeting materials/arrangements, and expense reports.
• Preparing management presentations in Microsoft PowerPoint & Word.
• Establishing and maintaining critical files.
• Informing, advising and supporting the SSLT members, colleagues and associates from outside the team on processes, guidelines and services that are specific to the Alcon organizational needs.
• Supporting other members of the SSLT Direct Team as back up when required.

WHAT YOU'LL BRING TO ALCON:

Minimum Requirements:

• High School Diploma or equivalent
• The ability to fluently read, write, understand and communicate in English

Preferred Qualifications:

• Prior administrative experience supporting Senior-Level executives and management
• Experience coordinating heavy travel and related logistics; experience coordinating international travel, a plus
• Experience with expense reporting and purchase orders
• Experience with SAP and Concur applications/systems
• Proficient with MS PowerPoint & Excel

HOW YOU CAN THRIVE AT ALCON:

• Alcon provides a robust benefits package including health, life, retirement, flexible time off, and much more!
• Benefit from working in a highly collaborative and diverse environment, as well as within a welcoming and empowered team.
• Join Alcon’s mission to provide top-tier, innovative products and solutions that enhance sight, enhance lives, & help others "See Brilliantly!"

Additional Job Information:

• Work hours: Monday-Friday, 8:00 - 5:00 (periodically requires off hours for critical projects and unexpected travel emergencies)
• Travel Requirements: less than ~10-15%
• Relocation assistance: no
• Sponsorship available: no

Alcon is an Equal Opportunity Employer and participates in E-Verify. Alcon takes pride in maintaining a diverse environment and our policies are not to discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital or veteran status, disability, or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an email to alcon.recruitment@alcon.com and let us know the nature of your request and your contact information.