UNIV - Administrative Coordinator I - College of Health Professions, Department of Clinical Sciences, Division of Physician Assistant Studies

Job Description Summary

Performs a variety of complex administrative support or technical support duties. Incumbents may perform some secretarial and paraprofessional duties, but job duties primarily involve the performance of administrative tasks. Work generally requires individual discretion in the interpretation and application of policies and procedures within a specified area.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000228 CHP - PA

Pay Rate Type

Hourly

Pay Grade

University-GEN07

Pay Range

39,300.00 - 53,100.00 - 66,800.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Clinical Administration Support: 35%

• Conducts data collection for required accreditation reports
• Prepares monthly clinical rotation data reports for clinical faculty, including programmatic evaluation of clinical sites, student evaluations of clinical experiences, and student encounter statistics
• Distributes electronic surveys and collects data for all preceptor clinical sites
• Work closely with the clinical education team to ensure student Supervised Clinical Practice Experiences (SCPEs) comply with accreditation standards for the program and the university
• Assist the clinical education team with scheduling student SCPE assignments
• Assist in confirming each student has met all requirements necessary for each of their supervised clinical practice experiences, ensuring these are uploaded into CORE
• Assist in sending preceptor information at the end of the clinical year including thank you, certificate, student eval feedback, and CME letters
• Regularly update and track individual preceptor URL information for their licensure in accordance with ARC-PA standards

 

Rotation Site Support: 20%

• Assist in initial and on-going site visits (travel required), track new and renewal forms that are due, and preceptor visits
• Ensure the maintenance of the clinical site, preceptor, and student rotation documentation

 

Clinical Education Support: 25%

• Assist in the coordination of scheduling for student call-back days
• Attend and transcribe minutes for all Clinical Education Team Meetings
• Verify completion of required Blueprint activities for each student on each rotation
• Proctor student examinations to meet ADA compliance requirements

 

Simulation/Lab/General Support: 20%

• Proctor student examinations to meet ADA compliance requirements

• Managing lab supply orders and lab management (scheduling cleaning, etc.)

• Provides organization and management of the scheduling of standardized patients and Objective Structured Clinical Exams (OSCE)
• Ensures adequate lab supplies are available for student learning and collaborates with PAS faculty to establish simulation lab procedural experiences

• Coordinating scheduling and communication with Scott George and his team
• Organizing CCET/simulation sessions
• Overseeing otoscope and equipment sign-out and maintenance

• Ensures adequate lab supplies are available for student learning and collaborates with PAS faculty to establish simulation lab procedural experiences

 

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Abil