Body Shop Foreman Assistant

Summary

Motivates and assists technicians in the proper and timely repair of vehicles.

Essential Duties

• Supervises body shop technicians, and aids and training as needed.
• Maintains high level of technician productivity. Develops and utilizes management reports to monitor productivity.
• Submits bookings and time reports to the body shop manager daily.
• Initiates procedures to ensure a consistent high level of quality service.
• Writes professional and accurate estimates.
• Submits accurate and well-documented supplements for repairs not listed on the original estimate.
• Ensures that all parts necessary for repairs are ordered in a timely manner, inventoried upon receipt, and charged out on the proper repair order.
• Contacts customers upon receipt of parts and schedules work in a timely and efficient manner.
• Gives accurate promised times and notifies customers immediately of any changes or delays.
• Monitors progress and completion of vehicles in the shop, ensuring that proper repair and safety procedures are followed.
• Performs a quality-control check and inspects each vehicle after repairs are completed.
• Completes and closes all repair orders and files repair orders and related documents.
• Verifies insurance payment, rental authorization and balance due prior to release of vehicles.
• Meets with the body shop manager daily to keep him/her informed of job status and any deviations that may have occurred.
• Maintains an accurate paint and material inventory.
• Maintains facilities and equipment, ensuring cleanliness and safety.
• Understands, keeps abreast of, and complies with federal, state and local regulations that affect body shop operations, such as hazardous waste disposal, OSHA Right-to-Know, etc.
• Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals

may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Associate degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Two to four years related experience and/or training; or equivalent combination of education and experience
• Four to 10 years related experience and/or training; or equivalent combination of education and experience.

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups and/or boards of directors.

Mathematical Skills

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportion