Bookkeeper

Description

Summary: The Bookkeeper provides essential administrative support in the Finance and Accounting office, ensuring the accurate and timely execution of day-to-day financial operations. This role focuses on routine tasks such as processing invoices, reconciling accounts, and maintaining organized records to uphold the College’s fiscal integrity according to Generally Accepted Accounting Principles (GAAP).

Requirements

Position responsibilities include:

• Maintains accounts payable (AP) and accounts receivable (AR), including invoice processing, vendor payments, and student/third-party billing.

• Reconciles credit card transactions and general ledger accounts monthly.

• Track and allocate grant expenses to ensure compliance with donor restrictions and reporting deadlines.

• Works with the Accountant in keeping program directors informed regarding expenses and incomes and ensures the meeting of reporting deadlines.

• Works with the Bookstore Coordinator to ensure proper documentation is collected and maintained regarding sales and tax information and keeps the Accountant informed of the tasks.

• Works with the Accountant to prepare information and finance-related documents needed for project reports, grant requests and reports, and other communication.

• Adheres to internal control policies and procedures for accounting operations at the College.

• Maintains audit-ready records and supports annual financial audits.

• Works with the Accountant and the Mission Advancement Office to ensure appropriate communication and documentation flows between the Mission Advancement Office and the Finance and Accounting Office.

• Works with the Accountant to ensure student accounts are updated regularly and student invoices and scholarships are posted and mailed in a timely basis.

• Works with the Coordinator of Hospitality to ensure proper billing to third parties using campus facilities are billed accordingly and properly.

General:

• Adhering to safety training and protocols on a daily basis and taking precautionary measures to ensure the safety and well-being of self, and others.

Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to students’ and employee’s names and information, services rendered to students, donors names and gifts, partners, board members’ information, internal and external investigations or results of any investigations, and financial information.

• Adherence to the Code of Conduct and the Faith and Morals Policy of the Archdiocese of San Antonio is mandatory.

• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.

• Perform other duties as assigned.

Minimum Qualifications:

• Experience

• Minimum of 3 years of experience in bookkeeping or accounting functions.

• Previous experience in grant-accounting and non-profit accounting preferred.

• Experience in customer service or account billing necessary.

Education

• High school diploma or equivalent required.
• Bachelor's degree in accounting or finance preferred.

License and Credentials

• Driver’s license.
• Reliable transportation.
• Valid vehicle insurance.

Minimum Knowledge and Skills:

• Proficiency in English and Spanish.

• Working knowledge of accounts payable, accounts receivable, general ledger, tax compliance, student billing and reconciling, and financial auditing.

• Ability to maintain strict confidentiality.

• Computer proficient in Microsoft Office Suite. Advanced skills in Microsoft Excel are required.

• Ability to learn quickly and a variety of programs/systems.

• Knowledge of General Accepted Accounting Principles (GAAP).

• Hands-on experience and detailed knowledge of accounting software.

• Must have excellent planning and organizational skills with the ability to plan and organize work assignments.

• Must be detail oriented, organized, self-motivated, work well independently and in a team.

• Must have good written and verbal skills.

• Must have effective interpersonal skills and ability to maintain positive working relationships.

• Must have good critical thinking and problem-solving skills.

• Ability to work in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.

Travel Requirements:

Travel requirements for the position include approximately 2% local and 1% overnight.