Administrative Assistant

McKim & Creed has a reputation for state-of-the-art engineering services that help energy users and providers convert facilities to cleaner, more efficient energy sources; harness the power of renewables; and optimize existing infrastructure and resources. Our highly respected team of engineers, planners and project managers are committed to the innovation, sustainability and resource efficiencies that lead to a cleaner, safer and more sustainable future.

We currently have an exciting opportunity to join our Charlotte office as our Main Office Administrator.

WHAT WE OFFER:

Join a company that puts its employees first. Ranked as one of the Best Firms to Work For, here are just some of the reasons to become part of the McKim & Creed team:

• Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned
• Competitive pay + paid holidays, bereavement and parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training options
• Professional development: Tuition reimbursement, early career professional program, online courses & more
• Work that makes a difference: See the direct impact your work has on our communities
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

WATCH THIS VIDEO TO LEARN MORE ABOUT WHAT IT’S LIKE TO BE A PART OF OUR TEAM!

YOUR DAY TO DAY WILL INCLUDE:

General Office:

•  Screening phone calls and routing to proper party
•  Receive and direct clients, create/provide a welcoming environment
•  Receive and distribute USPS, UPS, and along with other deliveries
•  Phone support
•  Key fob updates
•  Charlotte office calendar management
•  Conference room reservations scheduling, preventing conflicts
•  Office breakfast & lunch orders (based on needs)
•  Copying, scanning, and binding
•  General office, as the need may arise

 Office Services:

•  Equipment maintenance
  •  A/C
  •  Refrigerator & Ice Machine
  •  Lights
  •  Vending
•  Office Services:
  •  Janitorial
  •  Maintenance (i.e. Fire/Security)
  •  Pest Control Services
  •  Garbage Services
  •  Others
•  Other general office services, as the need may arise

• Manage Invoices with Account Payables and Account Receivables
  • UPS
  • Janitorial
  • Cintas
  • Maintenance
  •  Other office invoicing, as the need may arise
•  Mailroom, Kitchen, and General Office Organization: 
  •  Maintain mailroom and conference room organization
  •  Maintains supply inventory by checking stock, with Lisa Smith
  •  Potentially office candy orders 
•  New Employees
  • First point of contact
•  Office Celebrations:
  •  Employee holidays (i.e., Employee Appreciation, Thanksgiving, etc.)
  • Monthly Birthday & Anniversary celebrations (cake or cookies)

*Duties are subject to changes as needed.

*This position will require multi-tasking.

 WHAT YOU NEED:

 Key Competences -

•  Teamwork<