Job Posting Title

Certified Procurement Officer- Business Operations

Agency

695 OKLAHOMA TAX COMMISSION

Supervisory Organization

Procurement

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities at the Department of Central Services involving the awarding of contracts for the procurement of products and services for multiple state agencies, departments and institutions.

Typical Functions

• Assists in the preparation and revision of specifications and technical bid documents; schedules and assigns closing dates for bid replies.
• Compiles and maintains a qualified bidders list.
• Monitors contract activity, prepares usage reports.
• Assembles, tabulates and summarizes competitive bid replies.
• Organizes and maintains contract records until final disposition.
• Composes and prepares routine correspondence and reports; interviews callers, schedules conferences.
• Evaluates bids for compliance with specifications; evaluates bidder’s capacity to perform and comply; recommends award of contracts to responsible bidder with lowest bid; assists in the development and maintenance of new statewide contracts.
• Makes recommendations to management concerning products and services and available sources of supply.
• Studies catalogues, trade publications and purchasing manuals; participates in on-going training programs.
• May conduct random reviews of agency purchase orders; ensures compliance in competitive contracting process with state laws and related rules and regulations.
• Establishes and maintains contracts; exercises delegated signature and contracting authority.
• Reviews requisitions submitted by state agencies to determine requirements; directs preparation of bid specifications; assists agencies in modifying requisitions and specifications; maintains vendor lists and records of suppliers and products and services.
• Serves as liaison between vendors, state agencies and Central Services; conducts prebid/pre-proposal conferences with prospective contractors; arbitrates disputes between suppliers and agencies; recommends termination of contracts when appropriate.
• Advises agency personnel on departmental rules, regulations and laws; assists agencies in the development of procedures to ensure conformance.
• Plans and directs the work of a specialized staff; reviews and approves open market and contract awards made by staff; develops and monitors policies and procedures for the administration of multiple state contracts.
• Represents the agency at public and private sector meetings.

Level Descriptor

At this level incumbents primarily perform duties and responsibilities involving technical and administrative support related to the contracting and procurement of goods and services for state agencies, departments and institutions. This includes preparation of bids specifications, requisitions and contracts. They will also perform routine technical work including reviewing and processing requisitions, advising agency personnel on departmental requirements and monitoring contract activity. Functional supervision may be provided to clerical personnel assigned to assist on specific projects.

Education and Experience

Education and Experience requirements at this level consist of three years of technical clerical work; or an equivalent combination of education and experience.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of competitive bid procedures pertaining to the contracting and procurement of a wide variety of goods and services; of state purchasing laws and regulations; of the maintenance of complex records; of business communications including grammar, punctuation and spelling; and of business mathematics. Ability is required to establish and maintain effective working relationships with others; to interpret and handle routine decisions in accordance with agency policy; and to follow oral and written instructions.

Special Requirements

The Department of Public Safety has determined that some positions in this job family are safety sensitive as defin