Coordinator, Administration and Wellness

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

Summary:

The Coordinator, Human Resources – Administration and Wellness will be responsible for assisting with administrative and clerical processes in support of the Human Resources Team as well as supporting with the development, planning and execution of Team Member well-being programs including facilitating daily classes, monthly seminars that emphasize physical and mental well-being and special events including but not limited to Team Member 5K and Health & Safety Week

Essential Functions:
Human Resources:

• Provides general administrative support and performs clerical duties for department Directors, including calendar management, expense reports, travel arrangements, office supplies and ordering, and routine correspondence.
• Assists with processing purchase orders, and invoice payment processing.
• Analyzes, compiles, updates and maintains department reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties.
• Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management.
• Maintains and archive electronic and hard-copy department files
• Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Onboarding set up for new HR employees. Cubicle or office set up. Equipment. Supplies, etc.
• Assist in maintaining and updating organizational charts.
• Assist in program rollouts and HR related events.
• Kitchen: Order kitchen supplies. Look after kitchen cleanliness, organization and equipment.
• Office Equipment: Manage the upkeep and maintenance of all office equipment, copy machines, computer issues.
• Office Supplies: Order office supplies and organize supply cabinets and closets.
• Physical HR Suite: Manage the upkeep of the physical suite. Carpet and floor issues, missing lights, broken cabinets, furniture, unsafe cords, clutter, removal and replacement of shredding bins
• Filing, copying, ordering and putting up compliance information on a regular basis.
• Other projects and duties as assigned.

Well-being Programs:

• Serve as an advocate for all wellness programs including promotion and participation in programs while collaborating and engaging with Team Members
• Oversee day to day operations of fitness and wellness programs (virtual and on-site) including scheduling, opening and closing class, tracking participation
• Support department communication including maintaining targeted distribution list, responding to inquires while identifying new ways to promote programs and engage participation
• Collect, monitor, and organize data to analyze programs based on attendance and participant feedback
• Assist with management of Stretch Program including facilitation of sessions, supporting onboarding of trainers, preparing necessary equipment in advance of each session, tracking attendance, ensuring program protocols are followed
• Support special events including creating RSVP links, banners, flyers, collaborating with internal stakeholders to ensure events run smoothly
• Process invoices, reconcile charges and track of all expenses for department
• Review and approve wellness poi