Administrative Assistant

Sony Corporation of America, located in New York, NY, is the U.S. headquarters of Sony Group Corporation, based in Tokyo, Japan. Sony's principal U.S. businesses include Sony Electronics Inc., Sony Interactive Entertainment LLC, Sony Music Entertainment, Sony Music Publishing and Sony Pictures Entertainment Inc. With some 900 million Sony devices in hands and homes worldwide today, a vast array of Sony movies, television shows and music, and the PlayStation Network, Sony creates and delivers more entertainment experiences to more people than anyone else on earth. To learn more: www.sony.com/en.
 

POSITION SUMMARY

Sony Corporation of America (SCA) is seeking an Administrative Assistant who will report to the Department Head and manage administrative tasks on behalf of the department to improve overall team efficiency and support the team to achieve business objectives and goals.

This role will include a hybrid schedule with a minimum of 3 days per week in person in our Culver City office.

JOB RESPONSIBILITIES

• Schedule internal and external meetings 

• Procurement and invoice management

• Shipment handling of products and equipment

• Create and document meeting minutes, memorandums, spreadsheets, power point presentation materials

• Assist product and technology demonstrations including management of complex calendar associated with this activity 

• Guest management and meeting hospitality 

• Travel and lodging arrangements

• Team calendar management

• Shared document and filing management 

• Assistance with legal documents and processing

• Event support (logistics, planning and physical support on site where applicable)

• Project assistance 

• Expense report handling

• Performs other related duties as assigned 

QUALIFICATIONS FOR POSITION 

Your qualifications and experience should include:  

• College degree preferred 

• Minimum of 2 years administrative experience preferred

• Organized and detail-oriented 

• Excellent communication manner with all levels of management and external parties

• Available to be in office minimum 3 days a week, remaining remote

• Available to start early to support East Coast team members

• Team player with ability to perform multiple tasks simultaneously

• Ability to work under pressure 

• Proficient in MS Word, Outlook, Teams, Excel and PowerPoint

• Familiarity with music production tools and photo/video editing tools is a plus

• Proficiency in Japanese language is a plus

• Previous experience working with influential professionals in music and/or entertainment industries a plus

In addition to competitive pay and benefits, we offer an environment and culture that promotes Diversity, Equity, and Inclusion. We are committed to creating an inclusive employee experience for you to thrive as part of Sony’s purpose to “fill the world with emotion through the power of creativity and technology”. 

Benefits:    

SCA offers benefits-eligible employees (generally regular employees scheduled to work 20 or more hours a week) a comprehensive benefits program that offers coverage and support for employees and their family’s physical, emotional, and financial well-being.   

 What we offer you: 

• Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)  

• Employee