Registrar Systems Coordinator (Part-Time)

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About Northern Essex Community College:
 

THE COLLEGE: Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts.  Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center.  Our urban campus in Lawrence occupies a number of buildings in the heart of downtown.  Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health & Technology Center.  Both campuses are a short drive to Boston and to the beaches and state parks along the coast.

The College has been building an organizational culture that values initiative and innovation, and seeks to identify and develop the strengths in students, faculty, staff, and programs in order to grow and improve.  NECC is also committed to using evidence to guide planning and decision-making.  These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based, institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream, a national network of community colleges dedicated to using data to close student achievement gaps.

We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve.  With over 40% Hispanic students, NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England.

We seek leaders who are committed to the community college mission, actively engaged in promoting diversity, and prepared to use their unique strengths and innovation with the goal of student success.

Job Description:
 

POSITION: Part-Time Registrar Systems Coordinator (Staff Assistant): Registrar's Office; Haverhill Campus; 25 hours per week; Non-Unit Professional Position.

SUMMARY: Reporting to the Registrar, the Registrar Systems Coordinator provides functional and technical support for the academic systems used by the Registrar's Office.  This role serves as the functional administrator for Watermark Curriculum Strategy, DegreeWorks, and 25Live, focusing on system configuration, workflow execution, and operational coordination.  The Registrar Systems Coordinator maintains academic systems ensuring accurate content, implementation of new functionality, support and training to end users, and vendor liaison.

This position manages the production of the academic catalog and provides support with updating course and program information in Banner, degree audit requirements in DegreeWorks, academic plans in Navigate, and classroom assignments in 25Live.

RESPONSIBILITIES:   

The responsibilities include, but are not limited to the following:

• Serve as functional administrator for Watermark Curriculum Strategy, DegreeWorks, and 25Live, including configuration, testing, maintenance, and issue resolution.
• Manage the production of the academic catalog, including updating curriculum and policy content.
• Collaborate with the Registrar, Academic Affairs Committee, academic departments, and policy owners to establish timelines for content review and publication of the academic catalog.
• Manage the maintenance and operation of DegreeWorks, including entering new degree requirements, removing outdated requirements, conducting testing, assisting with upgrades, and performing annual maintenance.
• Support course and classroom scheduling, including creating and updating courses in Banner and managing room assignments in 25Live.
• Maintain approved workflows and refine b