Accounts Payable Coordinator

IPS is seeking talented individuals to join our accounting and finance team where your expertise and dedication will be valued and drive our success. Here, you’ll find a dynamic environment that offers job stability, professional growth, and competitive compensation. As a crucial member of our team, you’ll support our locations around North America, partnering to ensure continued success. Embracing our entrepreneurial spirit, you will leverage your analytical skills to provide insights that drive our company's growth and success. If you’re detail-oriented, dedicated, and thrive in a rapidly evolving setting, IPS is the perfect place for you to make a real difference.

Responsibilities & Expectations: 

The Accounts Payable Coordinator is responsible for managing and processing all payments, ensuring accuracy, timeliness, and compliance with company policies. This role involves maintaining relationships with vendors, handling discrepancies, and providing support to the finance team.

Invoice Processing and Payment:

• Review, verify, and process invoices accurately and in a timely manner.

• Match invoices to purchase orders and ensure proper coding of transactions.

• Prepare, process, and execute payment runs, including checks, ACH, and wire transfers.

Vendor Management:

• Maintain vendor records and handle vendor inquiries.

• Communicate with vendors regarding payment status, discrepancies, and other issues.

• Ensure all vendor payments are processed according to company policy and within agreed payment terms.

• Reconciliation and Reporting:

• Reconcile monthly accounts payable transactions.

• Maintain accurate and up-to-date payable records.

• Assist with month-end close by preparing journal entries and reconciling accounts.

Compliance and Documentation:

• Ensure compliance with internal controls, policies, and procedures.

• Maintain organized and thorough documentation for all accounts payable activities.

• Support audits by providing necessary documentation and explanations.

Continuous Improvement:

• Identify and suggest process improvements to streamline accounts payable operations.

• Support the implementation of new systems or tools to increase efficiency.

Qualifications and Competencies: 

• High school education or equivalent. Associate degree preferred

• 2+ years of experience in accounts payable or a similar finance role and high-volume processing (over 800 invoices per month).

• Proficiency with accounting software (e.g., SAP, QuickBooks) and MS Office.

• Strong attention to detail and accuracy.

• Excellent communication and problem-solving skills.

• Ability to work independently and as part of a team in a fast-paced environment.

• Knowledge of general accounting principles and accounts payable practices.

You’ll thrive at IPS if you…

• Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:  

At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pion