Assistant Managing Clerk

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

Working as part of a tight-knit team, you will support attorneys and legal assistants in the Americas by providing in-depth expertise in docketing, calendaring, court rules, procedures, legal proceedings, case activity and electronic court filings.

Although primarily focused on day-to-day operational matters, you will also work on a wide range of projects. You can anticipate unforeseen challenges and will be both resilient and pragmatic in your approach to managing change.

Through extensive contact with lawyers and business services leaders, we are trusted to offer advice and implement changes that help our teams perform at the highest level and deliver outstanding client service.

Duties and Accountabilities

• Assist the Managing Clerk with day-to-day operations of the Managing Clerk’s Office, ensuring work is completed efficiently and accurately
• Handle electronic case filings via CM/ECF, NYSCEF, and other state court filing platforms (including but not limited to DC, IL, FL, TX, and CA).
• Advise attorneys on state and federal court rules and procedures, including court practices.
• Review documents to ensure basic compliance with applicable rules.
• Perform legal docketing via docketing software to generate calendars from court documents, correspondence, rules and statutes.
• Research deadlines not contained in docketing software’s automated calculations.
• Provide general and/or specialized docket reports upon request.
• Assists with the quality control of docket and calendar entries.
• Oversee and coordinate notarization and legalization of documents.
• Manage and coordinate legal services with outside vendors, such as hard copy filings, service of process, retrieval of documents, transcript, etc.
• Maintain and manage secure e-filing credentials for attorneys.
• Oversee federal court bar admissions and renewals for attorneys, includes collecting, maintaining, and updating admission information.
• Oversee the ongoing use and development of docketing and case management software, including Compulaw, CourtAlert, and ECFx.
• Working with the Managing Attorney and Managing Clerk to develop orientation presentations and training programs.
• Lead and mentor the department’s clerks to ensure high performance and excellent customer service.
• Foster a collaborative team culture, promoting open communication and teamwork.

Qualifications

• Minimum of 8 years working in a Managing Attorney/Clerk’s office at a large law firm.
• Familiar with CompuLaw, CourtAlert, Bloomberg Law, and ECFx.
• Ability to handle, prioritize, and complete assignments with competing deadlines.
• Must deliver high quality work product and independently follow up and follow th