Executive Assistant - Fiorilli Construction

At Fiorilli Construction, the team are dedicated, passionate, creative, hard-working commercial construction professionals who believe in providing outstanding services along with a great built environment product. They love the construction industry, are exceptional at what they do, and provide S.M.A.R.T. solutions to their clients’ construction anxieties within 24 hours.

Building Synergistic Authentic Relationships is their priority. They aim to become a $100M+ company in 10 years by focusing on relationships, people, core values, and technology. Their culture is one of accountability, passion, transparency, and community involvement.

For them, work is not just a job, but a passion. They have a Proven Process that shapes their vision and differentiates their business approach. Employees are encouraged to embrace these principles for career advancement. They value S.M.A.R.T. growth, and they believe a company excelling in relationships, leadership, professionalism, and technology deserves a perfect score. This is why they proudly call Fiorilli Construction home.

Fiorilli Construction’s commitment is to integrity, an amazing work environment, and innovative services. They espouse a "work hard, play hard" philosophy, fostering a family-like experience for their team and clients. Building Synergistic Authentic Relationships is always their #1 priority. Passion fuels work at Fiorilli Construction. Want to see more? Click here!

Looking for a dynamic and rewarding role where your skills truly make a difference? 

We’re looking for a really great Executive Assistant to help Carmen our CEO and Owner with all aspects of day to day activities including client and team communications.

You'll be scheduling recruitment interviews, attending to Carmen’s personal and business agendas, and handling social media activities for Carmen and his team. 

Here’s an idea of some of the tasks you’ll be doing:

• 📝Provide administrative support by managing calendars, scheduling meetings, coordinating travel arrangements, and taking care of correspondence.
• 📞Take charge of incoming communication through emails, answering phone calls, and serve as the primary contact point between the executive and internal/external stakeholders, thus helping to build and maintain relationships.
• 🛄Organize travel plans that include booking flights, hotels, arranging transportation, and creating itineraries.
• 🤖You’ll research new tools and technologies and identify ways in how we might be able to use them to be more efficient.
• 📚Assist with projects and initiatives by coordinating activities, conducting research, preparing presentations, and providing general support to ensure the projects' successful completion.
• 📩Prepare email newsletters and manage social media.
• 👀Oversee ad hoc activities, track budgets, and assist in hiring processes.

Fiorilli Construction is seeking a tech-savvy, high-energy individual with a strong commitment to exceptional communication and a really great eye for detail. 

If you're passionate about working closely with a business owner and love promoting company culture, in a fast-paced environment then you might be the right one for us. 

Requirements

Interest/useFiorilli Construction is seeking a candidate who is proactive, open and comfortable taking calculated risks. You’re a genuine, warm person with a methodical, consistent, and detail-oriented approach to your work.

You will need to have or be:

• 🚀 Tech savvy comfortable picking up new tools and technologies to aid your work
• 👥 3+ years of experience working as an executive assistant handling communications with clients and team members.
• Experience with supporting recruitment activities
• 🤝 Strong accountability and problem-solving skills coupled with the ability to maintain solid relationships
• 🎯 Capability to anticipate the owner's needs, keeping them organised and healthy. A keen attention to detail in conjunction with excellent communication skills is paramount
• 💻 Proficiency in using MS Office software and MSTeams

Brownie points for:

• 📊 Experience with HubSpot or other CRM systems
• 🤖 Interest / use of Chat GPT and AI tools
• 🏢 Experience in EOS Worldwide or similar business frameworks
• 📑 Experience with recruitment software like Applicant Tracking Systems

Benefits

What’s in it for you?

• 💰$1600 - $1800* per month 
• 🌐Full-time and fully remote role
• ⏰Flexible working hours with some overlap with the US time zones
• 📅Paid Vac