Business Administrator, Sr., Department of Internal Medicine (College of Medicine Phoenix)

Business Administrator, Sr., Department of Internal Medicine (College of Medicine Phoenix) Posting Number req26018 Department COM Phx Internal Medicine Department Website Link College of Medicine-Phoenix Location Greater Phoenix Area Address 475 N. 5th St., Phoenix, AZ 85004 USA Position Highlights The Department of Medicine at UA College of Medicine-Phoenix (COM-P) is seeking a Business Administrator, Sr. to join an evolving and growing department, the largest at UA COM-P. The Business Administrator, Sr. will work to provide excellent business support to administrators, faculty, and staff. They will work in a collaborative environment to improve business processes and provide customer service. They will be responsible for supporting business needs of the department and college which include budgeting, financial and data management for the department, contract and business documentation workflow management, management and improvement of various business operating procedures, and capital property inventory control management.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Financial/Budgeting:

• Create and manage budgets with department leaders; manage integrity of budget data in budget system for all funding sources (state, grant, gift, etc) to ensure accurate department and college reports.
• Manage budget loads in university system for all assigned departments.
• Control and manage proper accounting and records of operational and special budgets; manage and control expenditures in accordance with budgeted amounts. 
• Prepare or manage preparation of financial and administrative reports needed internally and externally (partner hospitals).
• Analyze and interpret statistics, financial data, and management planning data for predicting resource needs while developing long range plans.
• Manage and plan for the needs of staff, capital equipment/improvements, supplies and services.
• Develop and establish procedures for the budget process and daily operations according to policies and procedures established by the department, college, university and outside governing agencies.  

Payroll/Time and Labor:

• Collaborate with accounting team to manage funding distributions for department employees, ensuring accurate annual all-funds funding.
• Manage and advise on personnel processes for payroll, classification, recruiting, and new hire actions, ensuring compliance with applicable policies.
• Oversee departmental on-boarding and orientation of new members of staff, faculty or administration.
• Manage time approvals and other personnel action approvals to ensure compliance with FLSA and university policies.

Other Business Processes: 

• Manage communication to staff regarding financial and operational matters
• Serve as initial contact and manage the process for non-sponsored projects contract needs, including working with University contracting services and COM-P Directors of Operations, Deans, Department Heads and Center Directors to ensure agreements are in compliance and executed in a timely manner.
• Interpret, implement, develop and/or recommend changes to policies and procedures based on internal and external needs.
• Represent college, department or work unit at meetings or conferences within all levels of the university organization.
• May serve as liaison during university capital inventory reporting process.
• Manage a variety of business, financial and operational processes and/or projects as needed, including updating and improving processes and practices.
• May supervise employees. 

Knowledge, Skills & Abilities:

• Demonstrated experience implementing zero-based budgets, including managing the annual maintenance and full budget life-cycle; including use of electronic budgeting systems and databases.
• Demonstrated experience with quality process management and improvement.
• Ability to uphold a professional demea