Clinical Administrative Specialist

Summary and Scope of Position:

The Clinical Administrative Specialist provides administrative support

to the nursing department and works diligently under the directives of the Director of Nursing. This

position also monitors program tracking to ensure compliance with Federal and State standards and

maintains eligibility for funding through the DDS Waiver.

Essential Functions and Job Responsibilities:

• Audit charts and ensure that all follow-up appointments scheduled, and

recommendations are met.

• Monitor the TMEs' timesheet and schedule.

• Ensure TMEs' schedule aligns with the bi-weekly timesheet for payroll.

• Completes chart audit and provides a report to the DON.

• At the directive of the DON, will upload documents into THERAP.

• TME tracking for certification, expiry dates; and assignment/scheduling using established

tracker.

• Coordinate CMT to TME reciprocity.

• Schedule medical appointments in Therap and communicate dates and times with the HC.

• Participate in the weekly 3 pm Residential call or provide a medical appointment report

before the meeting.

• Assist DON with organizing documentation from exiting RN files.

Requirements

Required Knowledge, Skills, and Abilities:

• Ability to coordinate staffing, billing, and payroll matters for the nursing department.

• Attend all training, conferences, and certifications as directed by his/her supervisor.

• Knowledge, skills, and ability to coordinate and complete assigned tasks.

• Networking skills to establish and maintain a rapport with the various programs within the

agency.

• Ability to gain a working knowledge of Total Care Services’ policies and procedures.

• Ability to act as a representative of Total Care Services to the public.

• Ability to effectively communicate and coordinate with other staff members and persons

served from diverse backgrounds.

• Ability to operate relevant computer systems, including hardware and software, and

office machines; and

• Be acceptable to the Persons served.