Extension Staff Assistant

Overview

At Utah State University (USU) Extension – Washington County, we provide research-based programs and resources with the goal of improving the lives of individuals, families, and communities throughout our county. Our program areas include Agriculture & Natural Resources, Business & Community, Food, Health & Wellness, Gardening, Home, Finance & Relationships, and the Utah 4-H & Youth program.

USU Extension – Washington County plays a primary role in helping Utah State University fulfill its land-grant mission. As our Administrative Staff Assistant III, you’ll be the linchpin of our team, ensuring smooth and efficient operations that enable us to deliver exceptional programs and resources to our community. Your organizational skills, attention to detail, and proactive approach will be critical in helping us achieve our goals and continue our growth. Without you, our team’s ability to function at its best would be significantly impacted.

Responsibilities

As our administrative Staff Assistant III, you will be the backbone of our day-to-day operations, providing essential support to our team. You’ll manage a variety of administrative tasks with precision and care, ensuring everything runs seamlessly. These tasks and responsibilities will require you to:

• Coordinate and manage schedules, appointments, and meetings for our faculty.
• Handle incoming and outgoing communications, ensuring timely and accurate responses.
• Maintain and organize office supplies and equipment, ensuring our workspace is efficient and well-stocked, while avoiding clutter.
• Prepare and manage financial reports, track expenses, and assist with budget management.
• Serve as a liaison between departments and the county, helping to resolve any operational issues that arise.

Qualifications

Minimum qualifications:

• You have at least four years of experience in an administrative role, or an associate degree/technical training with two years of experience, or a bachelor’s degree.
• You are a master of organization and time management, capable of juggling multiple tasks with ease.
• Your communication skills are top-notch, both written and verbal, allowing you to interact effectively with team members and external partners.
• You have a keen eye for detail and a proactive approach to problem-solving.

Preferred Qualifications:

• Experience working in a fast-paced, dynamic environment.
• Familiar with office management software and tools.
• Background in supporting executive-level staff.
• Passion for technology and innovation.

Required Documents

Along with the online application, please attach:

1. Resume/CV to be uploaded to the Candidate profile

2. Cover Letter to be typed/pasted into a text box at the end of the application

3. Three references with contact information

 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who