Construction Operations Project Team Manager (Manager, Construction Project Team)

Department Overview

The Construction Project Team Manager (PTM) manages a team of individuals who support Design and Construction projects; their team members are responsible for specific portions of work required for the successful delivery of design and construction projects.

 

This position reports directly to the Director of Design and Construction and works closely with peers to appropriately assign work to team members. The PTM is responsible for managing workload and expected to collaborate with vendors, stakeholders, internal service partners, and others as needed to establish standards, protocol, procedures, etc. in support of project delivery.

 

Construction Project Team Managers carry out their work with considerable freedom, frequently selecting the approach to resolve complex problems, and are expected to be a leader in the department, assisting with overall department initiatives as needed.

 

This particular Construction Project Team Manager role is responsible for the specific functional areas of Construction Project Management Business Operations and the Construction Respectful Jobsite Program. This includes leading a team of individuals working on Design and Construction projects, managing the Construction Respectful Jobsite Program, managing the Design and Construction Service Center Operations, overseeing construction project financial reporting, project expenditures, and all construction related procurement actions, and managing the Human Resource functions for the department. The PTM will also oversee Construction related Diversity, Equity, and Inclusion (DEI) initiatives, DEI reporting, and DEI related communications for the department.

Function/Duties of Position

Team Management and Development

• Define objectives and metrics to be tracked for all projects assigned to the Project Team. Measure performance criteria and coach Project Team. Create a positive work environment for the project team and build high morale and teamwork.
• Manage Project Team staff, including recruitment, selection and hiring when needed, assignment of work, development and review of responsibilities and goals, internal employee reviews and development, and disciplinary actions as necessary. Ensure standards are set and adhered to.
• Mentor Project Team staff, developing professional development goals and training opportunities to promote honing skills for maximum efficiency in OHSU construction projects.
• Provide oversight of all construction and department related business operation activities and assist staff as needed. Accountable for team deliverables including construction project tracking, procurement activities, and maintenance of daily construction project management software.

Construction Project Management Business Operations

• Oversees team of individuals responsible for Design & Construction’s operational model. Monitor and report Design & Construction’s operating budget performance, including the service center and project expense charges. Determine applicable department and project funded expenses. Track project expenses for Oracle/eBuilder variance. Work with Finance to resolve project financial discrepancies; coordinate with other Construction Project Team Managers and vendors as required.
• Responsible for working with Director and other Construction Project Team Managers to develop department revenue model based on construction project workload and estimated expenditures. Track incoming revenue against department budget and manage department budget to a zero-dollar margin. Responsible for financial support of Major Capital Projects (over 50M), including coordination with ITG, Nursing Procurement, Facilities, Logistics, CBRE, CFS, HFS and Contracts. Manage timely reconciliation of Purchase Orders and updates in Oracle. Oversee Contract and Invoice negotiation, processing and payments, and assist with financial close-out.
• Manage Design & Construction’s procurement, including maintenance and service needs, general office support and space planning.
• Develop, monitor, and report performance metrics, including billing rates, project financials, staff workload and other metrics as identified by Director and/or OHSU Executive Leadership. Monitor and report Design & Construction’s revenue from project management system, including Major Capital Projects.
• Manage Design & Construction’s human resource needs, personnel actions, and recruitments. Responsible for the Design & Construction management team and OHSU HR Business Partner to develop and maintain consistent department human resource procedures, including but not limited to full-cycle recruitment, hiring, onboarding, time entry, performance reviews, vacation requests, discipline and other HR needs.

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