Senior Fiscal Assistant - Probation Department
County of HumboldtAbout the role
Posting number: 25-00266
Department: Probation
Division: 235 - Probation
Job classification: Senior Fiscal Assistant
Posting type: Open
Categories: Administrative Assistant, Clerical & Data Entry, Accounting and Finance, Office and Administrative Support
Summary
An ideal candidate must work well in a team setting and still be able to perform work independently. The Fiscal Unit supports department staff across four divisions: Administrative Support, Adult Probation, Juvenile Probation, and Juvenile Detentions. - The Fiscal unit works closely with multiple county departments and outside vendors. The ideal candidate must have the ability to form and maintain positive working relationships with others.
What You'll Do:- Will perform complex accounting and financial office support work for six operating budgets
- Some duties include: Payroll processing and entry, journal preparation and tracking, account reconciliation, invoice entry and expense coding, deposit preparation, and processing cash equivalents.
- Payroll review and processing
- Some duties include: Fiscal staff must become familiar with various MOUs for all department staff to ensure payroll is completed successfully. Payroll will include complex time calculations and pay code applications.
- Department Travel
- Some duties include: Arrange travel for department staff including accommodations, transportation, travel advances and reimbursements. This position must become familiar with the County's travel system and the Purchasing Department's travel policies and procedures.
The working schedule for this position is typically five (5) days per week, Monday through Friday, eight (8) hours per day.
Schedule options include:
7:30am-4:30pm with a 1 hour lunch
8:00am-4:30pm with a 30 minute lunch
8:00am-5:00pm with a 1 hour lunch
This position is located at 2002 Harrison Avenue, Eureka, CA 95501 Probation Fiscal staff each have their own private offices that were renovated in 2024. Offices include windows, plenty of storage space, and new office furniture. Probation Fiscal staff offices are all located directly next to one another.
*PLEASE NOTE* This recruitment is open continuously and Human Resources reserves the right to close this recruitment at any time.
DEFINITION
assigned.
Examples of duties
- Provides lead direction, training and work review to a small fiscal and/or general office support staff; organizes and assigns work, sets priorities and follows up to ensure coordination and completion of assigned work.
- Provides input into selection decisions, performance evaluations and disciplinary matters.
- Performs difficult or complex accounting or financial office support work and assists with special projects as assigned.
- Reviews and reconciles varied reports, journals, budget, payroll or related fiscal or statistical data.
- Reviews or prepares complex time reports; calculates complex differential, premium and shift pay rates; reviews or prepares personnel transactions, benefits processing and related reports; provides benefits and payroll information to employees.
- Audits and verifies various information, including source data as well as manual and computer-produced reports.
- Reviews and audits changes to Coun
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