Administrative Assistant (Meritain Health)

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Requisition Job Description

This is an exciting opportunity to provide administrative support to high-level senior leaders.

The Administrative Assistant (AA) will directly support three members of the Meritain Health sales leadership team. Meritain Health is a subsidiary of Aetna, a large-scale national payor and the healthcare business unit within CVS Health, one of the largest health service companies in the United States.

Responsibilities:

• Proactively manage/coordinate daily schedule/calendar, contacts, travel arrangements, and meetings (internal and external).
• Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.
• Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.
• Arrange travel and all accommodations, including comprehensive and detailed itineraries.
• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.
• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior management staff.
• Responsible for excellence in complex meeting/event preparation (room scheduling, telepresence events, etc.), including preparing presentations/agendas/materials, documenting notes, coordinating follow-up items to completion, and arranging for food/drink.
• Manage general administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, etc.
• Edit presentations, agendas, spreadsheets, and communications.
• Prioritize and track deliverables, manage project timelines, deadlines and requests.
• Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.
• Participate in special projects as designated and assist other department members as necessary.
• Works appropriately with confidential information; always acts with discretion. 

Required Qualifications:

• 3-5 years of administrative experience supporting senior leadership.
• Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint.
• Demonstrated experience coordinating executive phone coverage, calendars, and detailed work and travel itineraries.

Preferred Qualifications:

• Ability to successfully toggle multiple projects and tasks, organizing and managing time appropriately.
• Excellent interpersonal skills, with the ability to represent the organization professionally in both telephone and face-to-face interactions.
• Ability to work with and maintain confidential information.
• Demonstrated experience taking thorough notes and translating discussions into actionable next steps.
• Strong judgment in understanding priorities and modifying meeting schedules and content as needed.
• Proven ability to work autonomously while also collaborating effectively with others.

Education:

• Bachelor's degree or equivalent work experience (4+ years of relevant experience + high school diploma or GED).

Anticipated Weekly Hours

40

Time Type

Full time

Pay Range

The typical pay range for this role is:

$21.10 - $49.08

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls.  The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors.  This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. 
 

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

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