Legal Administrative Assistant

Summary:

We are seeking an administrative assistant to work part time (20 hours) during business hours (Monday to Friday, 9:00am-6:00pm) with in-person attendance (at least 3 days). The candidate will provide clerical, secretarial, billing, and general office support for attorneys, the legal operations manager, and legal staff. 

Duties and Responsibilities:

• Under general supervision, the candidate will prepare formal correspondence and/or communicate via email or telephone to obtain and/or provide information.
• Compile data and enter information into database(s).
• Input invoices to billing systems; process forms, and research payment status.
• Assemble, organize, and/or file documents. 
• Research information and/or gather materials.
• Coordinate appointments and arrange meetings; assist with special events.
• Sort and distribute mail; create Fed-Ex labels; print, photocopy, and/or fax documents.

Experience:

• 0-2 years of experience. 

Skills and Abilities:

• Well-developed written and verbal communication skills.
• Ability to follow complex instructions with high degree of accuracy and attention to detail.
• Ability to handle multiple tasks. 
• Ability to act autonomously. 
• Preserve confidentiality. 
• Ability to type a minimum of 35 wpm.
• Knowledge of general computer and office equipment (i.e. copier and printer).
• Familiarity with Microsoft Office. 
• Experience with law firms, litigation, or law departments preferred.
• Experience with Ariba and Legal Tracker a plus

Location:

• This role requires you to be onsite at our Boca Raton, FL headquarters, three days a week. The other two days are remote, offering the flexibility you need while still engaging in meaningful collaboration with cross-functional teams.